Administrative Coordinator

3 days ago

Houston, Texas, United States ENGIE North America Inc. Full time
About the Role

We are seeking a highly skilled and organized Administrative Assistant II to join our ENGIE North America Global Business Support team. As a key member of our team, you will provide essential administrative support, ensuring a positive and professional first impression for visitors and stakeholders.

Key Responsibilities
  • Provide comprehensive administrative support, including calendar management, meeting coordination, conference call arrangement, travel arrangements, processing purchase requisitions, invoices, and expense reports, and preparing internal and external correspondence.
  • Manage front desk operations, including screening and redirecting calls, handling incoming mail and packages, maintaining the mailroom, and coordinating mail services for employees.
  • Oversee conference room scheduling and setup, ensuring cleanliness and proper organization, while also preparing materials from drafts using various software programs and Microsoft Office.
  • Assist new employees and visitors with tasks such as badge issuance, office orientation, and emergency procedures, ensuring a smooth and welcoming experience.
  • Support department team members with general administrative tasks, including acting as backup for the Office Services Coordinator, coordinating charitable match program applications, and maintaining visitor and badge logs.
Requirements
  • You hold an Associate's degree in business administration or a related field of study; in lieu of a degree, you should have four (4) years of professional experience in which you have gained an understanding of office procedures, software applications, and organizational skills necessary for administrative roles.
  • You are highly proficient in MS Office/Windows, with particular expertise in Outlook, Excel, PowerPoint, and calendar management.
  • You are knowledgeable in supporting Human Resources departments and possess strong interpersonal skills, making you a valuable team player.
  • You hold excellent writing skills, allowing you to draft and format memos and letters with proper grammar and spelling.
  • You are proficient in managing multiple, simultaneous tasks, with a high degree of organization and attention to detail.
  • You have the ability to adapt your communication style to different cultures and backgrounds, and constructively manage conflicts.
  • You demonstrate a high level of professionalism, poise, and discretion, with the initiative to make decisions independently when needed.
What We Offer
  • This role requires you to be in the office five days a week, as you will be the primary point of contact and represent the office.
  • Must be willing and able to comply with all ENGIE ethics and safety policies.
Compensation

Salary Range: $42,300 - $64,515 USD annually

This represents the average expected pay range for a qualified candidate.

Actual offered salary may depend on geography, experience, industry knowledge, education, internal pay alignment, or other bona fide factors.

ENGIE complies with all federal, state, and local minimum wage laws.

Actual salary offered may vary depending on geography, experience, education, internal pay alignment, or other bona fide factors.

In addition to base pay, this position is eligible for a competitive bonus/incentive plan.

Your Talent Acquisition Partner can share more specific information regarding the benefits or the salary for the position based on the work location.

At ENGIE, we take your well-being seriously.

Our comprehensive benefits package includes options for medical, dental, vision, life insurance, employer-paid short-term and long-term disability insurance, ESPP, generous paid time off, including wellness days, holidays, and leave programs.

We also help you plan for retirement by offering a 401(k) Retirement Savings Plan with a company match.

But that's not all - we're dedicated to the health and happiness of your entire family, offering supplemental benefits for full-time employees that enhance emotional and physical well-being through all stages of life from family forming to caregiver benefits.

Explore our benefits package to see how we can support you.

Why ENGIE?

ENGIE North America isn't just participating in the Zero-Carbon Transition, we're leading it.

Join us as we develop energy that is renewable, efficient, and accessible to everyone.

At ENGIE, our goal is to support, promote, and thrive on diversity, equity, and inclusion.

We do so for the benefit of our employees, customers, products, and services, and community.

ENGIE is proud to be an equal opportunity workplace, and we are firmly committed to creating an equitable and inclusive environment for all employees.

We are committed to providing employees with a work environment free of discrimination and harassment.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at ENGIENA-

We are unable to sponsor or take over sponsorship of an employment visa for this role at any time.

The safety of our employees is our number one priority.

All employees at ENGIE have both a duty and the authority to STOP WORK if unsafe acts are observed.

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