Executive Support Specialist

4 days ago


Long Beach, California, United States Vaco Full time

A dynamic and detail-oriented Administrative Support Coordinator is sought to provide essential support to our marketing team at a renowned medical manufacturing company. This role involves managing sales data, market trends, forecasts, account analyses, and new product information.

The Coordinator will handle expense reporting, IT requests, office supplies, and equipment management, along with other administrative tasks as needed.

Key Responsibilities
  • Deliver administrative support to management and team, including compiling and analyzing sales data, market trends, and forecasts.
  • Manage expense reporting, IT requests, and office supply inventory.
  • Assist in creating presentations and managing social media content calendars.
  • Coordinate customer visits, group meetings, and events, including meals, entertainment, and marketing materials.
  • Support meetings and trade shows by identifying and coordinating requirements, developing schedules, and establishing contacts.
  • Make travel arrangements and schedule meetings as directed by management.
  • Coordinate logistics for meetings, events, conventions, and workshops.
  • Track and manage marketing samples, prototypes, and products.
  • Serve as the initial point of contact for the department via email, phone, and fax, ensuring timely and accurate routing of communications.

$21-25/hour



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