Executive Support Specialist

6 days ago


Newport Beach, California, United States Veterans Sourcing Group Full time

We are seeking an Executive Support Specialist to provide administrative support to a corporate real estate brokerage team at Veterans Sourcing Group in Newport Beach, CA. As an Executive Support Specialist, you will be responsible for providing business operations administrative support.

Key Responsibilities:

  • Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.
  • Establish and maintain record keeping and filing systems.
  • Maintain calendar and contact database, schedule appointments, complete travel or conference arrangements, and may arrange meetings and conferences for an assigned work group.
  • Perform administrative duties specific to department, such as conducting research, updating databases, and preparing collateral materials for mass mailings.
  • Complete expense reports and handle reconciliation of receipts for a designated work group.
  • Open, sort, prioritize, and distribute inbound mail, coordinate services for outbound mail, answer phone calls regarding inquiries, research, and resolve problems requiring knowledge of department policies and procedures.

Requirements:

  • 2+ years of administrative experience is required.
  • H.S Diploma is the minimum level of education required.
  • Intermediate Microsoft Skills are necessary, CRM experience is preferred, and Real Estate experience is highly desirable.

Estimated Salary: $23-$26 per hour (based on industry standards in Newport Beach, CA).



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