Receptionist Coordinator

6 days ago

Cambridge, Massachusetts, United States C&W Services Full time

Job Title

The Receptionist, reporting to the Site Account Manager, will be responsible for answering incoming calls, directing calls to appropriate staff, mail distribution and providing additional clerical support. The Receptionist is the first point of contact for the entire organization, which requires a positive attitude and polished, professional appearance. This position will multi-task a variety of front office activities.

Key Responsibilities

  • Welcoming on-site guests, determining the nature of their business, and announcing them to the appropriate personnel.
  • Answering incoming telephone calls, determining the purpose of the callers, and forwarding calls to the appropriate personnel or department.
  • Taking and delivering messages or transferring calls to voicemail when the appropriate personnel are unavailable.
  • Scheduling conference rooms.
  • Assisting administrative assistants with clerical duties, including faxing, copying, and organizing/maintaining files.
  • Coordinating with vendors and the services they provide.
  • Ensuring the main voicemail reflects office closings, special events, and posting office closed signs.
  • Answering questions about the organization and providing callers with information requested.
  • Receiving and forwarding incoming faxes.
  • Receiving, sorting, and distributing mail.
  • Supporting administrative and special projects requirements, as assigned.
  • Other duties as assigned.

Requirements

  • A thorough knowledge of office practice, procedures, and equipment, including filing systems, reception, and telephone techniques, in conjunction with letter and report writing.
  • A working knowledge of activities associated with budget, management, and statistical record-keeping.
  • Competence in computer-based software programs that support this level of work, including word processing, spreadsheets, presentation graphics, and data entry into custom application systems.
  • Skilled in using various standard office machines, including computers, fax machines, copiers, printers, and calculators.
  • Thorough knowledge of proper English usage, grammar, spelling, and punctuation, along with good mathematical skills.
  • The ability to independently perform all duties of the position efficiently and effectively.
  • The ability to perform tasks with speed and accuracy.
  • The ability to communicate fluently both verbally and in writing in English.
  • The ability to respond to common inquiries or complaints from customers, staff, or members of the community.
  • The skills necessary to draft simple correspondence and routine reports.
  • The ability to read and interpret documents, such as safety rules, operating and maintenance instructions, and procedure manuals.
  • The ability to add, subtract, multiply, and divide.
  • The ability to perform these operations using units of American money and weight measurements, volume, and distance.
  • The ability to compute ratio, rate, percentage, and to draw and interpret bar graphs.
  • Proficiency in the usage of database software, internet software, email, and word processing software.
  • The knowledge to proficiently use the following programs, strongly preferred: ESIS, MS Word, PowerPoint, Publisher, and Excel.
  • The skills to type accurately and proficiently.
  • A polished professional with an outgoing attitude, a team player, and the ability to make guests feel at home.
  • Excellent typing skills (word processing; 50-60 wpm), a high level of proficiency with general office PC applications (i.e., MS Word, MS Excel, MS Access, MS PowerPoint), and comfort with learning new applications as required.
  • Demonstrated excellent organizational, coordinating, and personal interface skills.
  • Proven job diligence, dedication, and attention to detail.
  • A commitment to work overtime on occasion.
  • Comfort and experience interfacing with various levels of staff and management, while working in a fast-paced environment.
  • Familiarity and working knowledge of general office machines (i.e., fax, copier, printers, etc.) required.
  • Demonstrate excellent written and verbal communication skills, including the ability to successfully communicate with the public, other employees, and vendors.

  • Receptionist/Front Desk Coordinator

    6 days ago

    Cambridge, Massachusetts, United States Cambridge Health Alliance Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Receptionist/Front Desk professional to join our team at Cambridge Health Alliance. As a key member of our administrative staff, you will be responsible for providing exceptional customer service to patients, visitors, and staff, while maintaining a professional and welcoming environment.Key...

  • Receptionist/Office Operations Personnel

    1 month ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology (MIT) Full time

    Job Description RECEPTIONIST/OFFICE OPERATIONS PERSONNEL (ADMINISTRATIVE ASSOCIATE) , Economics-Abdul Latif Jameel Poverty Action Lab (J-PAL) (two openings, part-time, 20 hrs/wk.), to support the work of a global research center that is working to reduce poverty. Will provide front desk, administrative, and general office support to the lab. Job...

  • Temporary Front Office Coordinator

    2 days ago

    Cambridge, Massachusetts, United States Boylston Staffing Full time

    Job Summary:Boylston Staffing is seeking a highly skilled and reliable Temporary Front Office Coordinator to join our team at a prestigious Law School in Cambridge. As a key member of our administrative staff, you will be responsible for providing exceptional support to our faculty, students, and visitors.Key Responsibilities:Answering and directing phone...

  • Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Aston Carter Full time

    Position Overview:The primary role of the receptionist is to deliver exceptional administrative assistance by conducting inquiries, managing information requests, and executing clerical tasks.Key Responsibilities:Welcomes and guides visitors.Handles incoming calls and provides information through the telephone or switchboard.Manages the receipt and dispatch...

  • Customer Service Representative

    6 days ago

    Cambridge, Massachusetts, United States C&W Services Full time

    Job Title The Receptionist, reporting to the Site Account Manager, will be responsible for answering incoming calls, directing calls to appropriate staff, mail distribution and providing additional clerical support. The Receptionist is the first point of contact for the entire organization, which requires a positive attitude and polished, professional...

  • Customer Service Representative

    3 days ago

    Cambridge, Massachusetts, United States Beacon Hill Full time

    Job Summary: We are seeking a highly skilled and organized Receptionist to join our team at Beacon Hill. As a key member of our front office team, you will be responsible for providing exceptional customer service and administrative support to our clients and staff.Key Responsibilities:Greeting and welcoming clients and visitorsManaging the front desk and...

  • Front Office Administrator

    1 day ago

    Cambridge, Massachusetts, United States C&W Services Full time

    Job Title The Receptionist, reporting to the Site Account Manager, will be responsible for answering incoming calls, directing calls to appropriate staff, mail distribution and providing additional clerical support. The Receptionist is the first point of contact for the entire organization, which requires a positive attitude and polished, professional...

  • Receptionist/Admnistrative Coordinator

    5 days ago

    Cambridge, United States Boylston Staffing Full time $28 - $30

    Boylston Staffing is looking for a Receptionist/Administrative Coordinator for a University in Cambridge.  Will serve as receptionist for busy administrative office in the Graduate School of Arts and Sciences; performs a range of complex administrative/support duties. Serves as information source for general inquiries related to admissions and financial...

  • Receptionist Coordinator

    1 week ago

    Cambridge, Ohio, United States Days Inn Full time

    Days Inn is seeking a dedicated Receptionist Coordinator to manage all front desk and administrative responsibilities at our main entrance. The role encompasses a variety of tasks, including handling incoming calls, operating the switchboard, and overseeing the office budget.Your primary objective is to deliver exceptional customer service and support to our...

  • Graduate School Receptionist

    3 days ago

    Cambridge, United States Boylston Staffing Full time

    Boylston Staffing is looking for a Temporary Front Office Coordinator for a Law School in Cambridge.This role is 100% onsite.  Will answer phones, greet faculty, students and other visitors, respond to inquiries, provide administrative support, assist projects, handle mail, receive packages, manage inventory, respond to emails, photocopy, file documents,...

  • Facility Admissions Coordinator

    4 days ago

    Cambridge, Maryland, United States University of Maryland Medical System Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Facility Admissions Coordinator to join our team at the University of Maryland Medical System. As a key member of our Patient Access team, you will be responsible for ensuring seamless patient registration and scheduling processes, while providing exceptional customer service to our patients and...

  • Office Manager

    2 weeks ago

    Cambridge, United States Clocktower Staffing Full time

    A Private Equity firm based in Cambridge, MA is looking to hire a full-time Office Manager on a permanent basis.This individual will need to work in the office 5 days/week (Harvard Square area).The person in this role will sit at the front desk to greet visitors, answer phones, and send/receive packages. The individual will also coordinate office meetings,...

  • Office Manager

    2 weeks ago

    Cambridge, United States Clocktower Staffing Full time

    A Private Equity firm based in Cambridge, MA is looking to hire a full-time Office Manager on a permanent basis.This individual will need to work in the office 5 days/week (Harvard Square area).The person in this role will sit at the front desk to greet visitors, answer phones, and send/receive packages. The individual will also coordinate office meetings,...

  • Teacher/Proctor

    1 month ago

    Cambridge, United States ACL Digital Full time

    Testing Center Coordinator3 Months contract with possible ext.Cambridge, MA - 02138 Work Schedule: 9:00 AM – 5:00 PM, M-F on site (excluding holidays)Top 3 technical or soft skills you’d like to see that will lead you to request an interview we are looking for (1) excellent customer service, (2) computer systems savviness, and (3) admin work...

  • Teacher/Proctor

    1 month ago

    Cambridge, United States ACL Digital Full time

    Testing Center Coordinator3 Months contract with possible ext.Cambridge, MA - 02138 Work Schedule: 9:00 AM – 5:00 PM, M-F on site (excluding holidays)Top 3 technical or soft skills you’d like to see that will lead you to request an interview we are looking for (1) excellent customer service, (2) computer systems savviness, and (3) admin work...

  • Office Manager

    4 days ago

    Cambridge, United States EverQuote Full time

    Job DescriptionJob DescriptionEverQuote is seeking an Office Manager to manage all aspects of its office logistics and facilities and support office personnel. This individual will supervise the Office Administrator and maintain a welcomingoffice environment. This role is based in our Cambridge HQ and requires being in office 5 days a week.What you'll...

  • Office Manager

    3 weeks ago

    Cambridge, United States EverQuote Full time

    Job DescriptionJob DescriptionEverQuote is seeking an Office Manager to manage all aspects of its office logistics and facilities and support office personnel. This individual will supervise the Office Administrator and maintain a welcomingoffice environment. This role is based in our Cambridge HQ and requires being in office 4-5 days a week.What you'll...

  • Facility Admissions Coordinator

    2 months ago

    Cambridge, United States University of Maryland Medical System Full time

    Job DescriptionJob DescriptionCompany DescriptionAt Shore Regional Health, you can learn, grow and make a lasting impact on patients and families. You’ll experience the support of a collaborative work environment and a sense of collegiality unlike any other. Our comprehensive system has many locations and practice options to choose from throughout the...

  • Executive Assistant

    2 weeks ago

    Cambridge, United States Beam Therapeutics Inc. Full time

    Company Overview: Beam Therapeutics is committed to establishing the leading, fully integrated platform for precision genetic medicines. To achieve this vision, Beam has assembled a platform that includes a suite of gene editing and delivery technologies and is in the process of building internal manufacturing capabilities. Beam's suite of gene editing...