Administrative Professional

1 day ago

Tacoma, Washington, United States City of Tacoma, WA Full time

**Job Summary:**

We are seeking an Administrative Professional to support the Water Superintendent, Deputy Superintendent, and Senior Leadership Team at the City of Tacoma, WA.

**Responsibilities:

  • Receive and screen communications including calls, correspondence, and email requests and aid using independent judgment to determine those that require priority attention; prioritize, channel, and facilitate communications as needed
  • Compose, create, and prepare routine correspondence, memoranda, and statistical reports for signatures
  • Type, format, edit, and proofread materials containing confidential and/or sensitive information such as proposals, contracts, grievances, appeal hearing notices, disciplinary actions, and personnel actions
  • Interface with internal and external contacts to respond to questions, requests, or concerns by staff or the public and assist with Public Disclosure Requests
  • Manage complex calendars, activities and events utilizing independent judgment for prioritization and flexibility to accommodate calendars that frequently change
  • Track the Tacoma Public Utilities Board and the City Council and Committee Agenda's and documentation requirements, facilitating Tacoma Water documentation as well as preparing Tacoma Water staff for these meetings
  • Lead the clerical/administrative staff throughout Tacoma Water, establishing work quality standards, workflow reliability and performance benchmarks for the group
  • Prepare contracts and make purchases to support office functions; process invoices, payments and create purchase orders and entries in Ariba for contracts
  • Draft and maintain the administration budget with the assistance of the Water Deputy Superintendent; receive, compile budget information, and review for accuracy
  • Assist, as needed, with the administration of the Tacoma Water employee appreciation program (TAP)

**Requirements:

  • High School Diploma or GED/Associate's Degree
  • 6 years including 2 years of prior advanced journey or lead experience
  • Experience providing support to a senior or executive leader

**Benefits:

  • $74,734.40 - $105,206.40 Annually
  • Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger
  • Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger
  • Vision Coverage: For eligible employees and their eligible dependents
  • Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type

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