Operations Coordinator

1 day ago

San Antonio, Texas, United States VQ Inc Full time

VQ Inc is a national organization dedicated to providing comprehensive child, youth and family services. Our mission is to deliver successful and effective services while adhering to the highest professional standards.

Job Overview

We are seeking an Administrative Support Specialist to provide critical administrative support to ensure efficient operation of our office. The successful candidate will be responsible for handling various tasks such as managing schedules, organizing meetings, coordinating travel arrangements, and maintaining filing systems.

The Administrative Support Specialist will serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills. The role requires strong organizational and time management skills, with the ability to prioritize tasks and work independently with minimal supervision.

Key Responsibilities
  • Be aware and knowledgeable of program leadership schedules, appointments, and travel arrangements.
  • Coordinate meetings, including scheduling, sending invitations, booking meeting rooms, and preparing necessary materials.
  • Answer and direct phone calls, emails, and other correspondence to appropriate parties.
  • Prepare and distribute correspondence, memos, letters, reports, and other documents.
  • Assist in the preparation of presentations and reports.
  • Maintain filing systems, both electronic and physical, ensuring proper organization and easy retrieval of documents.
  • Assist in the preparation of expense reports and reimbursement requests.
  • Coordinate office supplies procurement and manage inventory levels.
  • Handle sensitive and confidential information with discretion.
  • Perform general clerical duties, including photocopying, scanning, faxing, and mailing.
Requirements
  • High School Diploma or General Education Diploma.
  • Must be 21 years of age or older.
  • Flexible schedule (evening, weekends, holidays) to facilitate program services.
  • Must be able to pass a drug test.
  • Cleared background checks from appropriate entities, including Child Abuse and Neglect and FBI criminal background.
  • Must have a valid driver's license and be eligible to drive to facilitate program services as required.
Salary and Benefits

The salary range for this role is $20-$20 per hour. We offer a competitive benefits package, including medical, dental, and vision insurance, as well as paid time off and opportunities for professional development.

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