Assistant Property Manager

1 week ago


Parsippany, New Jersey, United States Lincoln Property Company Full time
Job Summary

We are seeking a highly skilled Assistant Property Manager to join our team at Lincoln Property Company. As a key member of our property management team, you will be responsible for overseeing the day-to-day operations of our properties, ensuring seamless tenant experiences, and driving business growth.

Key Responsibilities
  • Administrative Support
    • Manage office communication, maintain office supply inventory, and draft memos and correspondence.
    • Enter tenant work tickets in our online work order system and organize lease, vendor, and building files.
    • Administer tenant security key cards and activation approval process, and maintain office contact lists.
  • Assist the Property Manager
    • Conduct routine building inspections, perform janitorial inspections, and maintain tenant relations.
    • Coordinate quarterly tenant meetings, manage tenant move-in processes, and assist with touring available space to prospective tenants.
    • Prepare vendor contracts and assist in annual budget preparation packages.
  • Accounts Payable and Receivable
    • Process invoices, adhere to accounting deadlines, and ensure valid purchase orders.
    • Manage check return processes, maintain AP files for all vendors, and run delinquency reports as directed.
    • Deposit daily receipt of tenant rent payments, create and deliver monthly rental statements, and use lease abstracts to setup tenant billing.
  • Lease Administration
    • Review and abstract new tenant lease agreements, input information into our accounting system, and update contacts, lease dates, and billing information.
    • Generate monthly insurance expiration reports, maintain original lease agreements and amendment documents, and order tenant suite signage and lobby directories.
  • Monthly Reports
    • Prepare month-end accounting closing reports, run audit trail accounting reports, and review expense distribution reports.
    • Prepare month-end accruals and expense variances, and ensure monthly and quarterly client reports include variance comments and executive summary updates.
Requirements
  • Bachelor's Degree preferred or equivalent combination of education, training, and experience.
  • Basic accounting and financial management experience preferred, with proficiency in Microsoft Suite (Word, Excel, Outlook, and PowerPoint).
  • Knowledge of software applications such as MRI, Yardi, and Kardin is a plus.
  • Strong written and verbal communication skills, with excellent time-management and general organization skills.
About Lincoln Property Company

Lincoln Property Company is one of the largest private real estate firms in the United States, offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders, and occupiers. We support the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.



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