Data Management Specialist

2 weeks ago


Bronx, New York, United States POSTGRADUATE CENTER FOR MENTAL HEAL Full time
Job Summary:

The Data Management Specialist plays a vital role in ensuring the accuracy and integrity of property management and related program records at the Postgraduate Center for Mental Health. This position requires strong communication and interpersonal skills to interact with residents, program staff, managers, and executive management. The successful candidate will be responsible for maintaining accurate general and financial records, performing general office duties, and utilizing software programs to maintain, analyze, and secure resident information.

Key Responsibilities:

Maintains accurate general and financial records for the program
Answers and screens telephone calls, directs callers, and takes messages
Receives and screens visitors, and provides support to visitors, as needed
Performs general office duties including filing, photocopying, and faxing
Records rent payments and financial information in the electronic database (RealPage)
Calculates and reports weekly arrears and disburses arrears letters to tenants
Reviews tenant's and applicant's financial files for tax credit eligibility, as needed
Drafts leasing documentation and other tenant documents.
Interacts with outside Landlords and Management Companies regarding leasing matters
Utilizes RealPage, MS Excel, and Foothold and any other software program to maintain, analyze and secure resident information
Assists in maintaining eviction related documents and communicates with law firms
Performs other duties and assists with special projects, as needed
Assists Scatter Site Managers with data analysis, as requested
Participates in residential staff meetings.

Requirements:

Bachelor's or Associate's Degree Preferred, or High School Diploma plus a minimum of three years of administrative and data management experience
Advanced Knowledge of Microsoft Office, including MS Excel
Foothold AWARDS
RealPage
Strong customer services skills
Excellent interpersonal skills and ability to relate to residents.
Strong oral and written communication skills
Ability to effectively manage time
Good judgment
Effective problem solving and analytical skills.
Excellent organizational and planning skills.
Detail Oriented
Basic Math Skills: Addition, Subtraction, Multiplication, Division, Decimals

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