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Project Coordination Specialist

2 months ago

Milwaukee, Wisconsin, United States Day Wireless Systems Full time
Job Overview

Summary: The Project Coordination Specialist is an essential member of the engineering team at Day Wireless Systems, working in close partnership with the Principal Telecom Engineer. This role is instrumental in orchestrating and streamlining project initiatives.

Key Responsibilities:

  • Project Workflow Oversight:
    • Oversee the progression of design projects, ensuring effective management of timelines, scheduling, and resource distribution.
    • Promptly allocate tasks to engineers across various business sectors within Day Wireless Systems.
    • Guarantee that engineers are accountable for meeting project timelines and delivering superior quality outcomes.
  • Client Interaction:
    • Communicate with clients to collect detailed information necessary for project execution.
    • Deliver outstanding customer service, addressing inquiries and assisting clients with professionalism.
  • Documentation and Administrative Assistance:
    • Develop and maintain project modules in NetSuite, ensuring precise and current project documentation.
    • Keep comprehensive meeting records and utilize Microsoft Office tools, Gantt charts, and Microsoft Project for project management activities.
    • Accurately process sales orders related to projects in a timely manner.
  • Project Management:
    • Direct project planning and execution, ensuring successful delivery from inception to completion.
    • Define project scope, objectives, and deliverables in alignment with stakeholder expectations.
    • Effectively manage project scope, risks, tasks, resources, budget, and timeline.
    • Monitor project advancement, track deliverables, and provide regular updates to stakeholders.
    • Encourage collaboration among project teams and maintain robust client relationships.
  • Quality and Financial Oversight:
    • Ensure compliance with quality standards and implement necessary process enhancements.
    • Oversee project financials, evaluating profitability, revenue, and budget utilization.
    • Accurately forecast revenue, profits, and losses while identifying opportunities for cost efficiencies.
    • Achieve safety, company, and project financial objectives while ensuring client satisfaction.
  • Sales and Business Development:
    • Establish and nurture business relationships crucial for project success and future opportunities.
    • Identify potential partnerships and leverage additional sales across projects.

Supervisory Responsibilities: None

Work Environment: This position primarily operates in an office setting but may require travel to project sites or client locations.

Note: The responsibilities and duties outlined above are not exhaustive and may be adjusted as necessary to meet the organization's needs.

Qualifications:

  • Bachelor's degree in Engineering, Business Administration, or a related field.
  • Demonstrated experience as a Project Coordinator or in a similar capacity within engineering or telecommunications.
  • Exceptional organizational and multitasking abilities, capable of performing effectively under pressure.
  • Proficient in project management software such as NetSuite, Microsoft Project, and Gantt charts.
  • Outstanding communication and interpersonal skills, with a focus on customer service.
  • Willingness to travel to client and partner locations as necessary.

Preferred Qualifications:

  • Project Management Professional (PMP) certification is advantageous.
  • Experience within the telecommunications sector.
  • Familiarity with engineering principles and project management methodologies.
Company Overview

Day Wireless Systems is the largest full-service wireless integrator in the West, specializing in design, construction, licensing, sales, service, rentals, installation, and maintenance for a diverse array of wireless voice, data, and video applications.

Founded in 1969, we operate 30 locations and employ 400 individuals across several states. Day Wireless offers employees opportunities for growth and transfer within our various locations and business divisions.

Day Wireless is committed to The Americans with Disabilities Act (ADA), ensuring reasonable accommodations for individuals with disabilities, unless it would impose undue hardship.