Office Administrator

2 weeks ago


Tempe, Arizona, United States Performance Contracting Full time
Job Title: Office Manager

We are seeking an experienced Office Manager to oversee branch administration for our Phoenix operations. The successful candidate will be responsible for managing contract compliance, supervising administrative staff, and maintaining all contract files.

Key Responsibilities:
  • Manage contract compliance and ensure timely billing to contractors on multiple construction projects.
  • Supervise and coach administrative staff to ensure efficient operations.
  • Create and maintain all contract files in both paper and electronic format.
  • Manage Accounts Receivable and develop customer relationships.
  • Generate month-end reports for review by Branch Manager and Regional Controller.
  • Verify cost coding and general accuracy for the Job Cost Ledger and Contracts in Progress.
  • Provide back-up support for purchasing, accounts payable, and payroll operations.
  • Assist and support General Manager, Project Managers, and Estimators as needed.
Requirements:
  • A minimum of five years of office experience.
  • Advanced proficiency with Microsoft Office Suite, including Microsoft Excel and Microsoft Word.
  • Ability to juggle multiple projects and meet deadlines.
  • Excellent communication and problem-solving skills.
  • Knowledge of general accounting practices and functions.
Preferred Requirements:
  • Experience with payroll and/or accounts payable.
  • Construction experience or college education helpful but not required.
Benefits:

We offer a comprehensive benefits package, including competitive pay, incentive bonus plan, employee stock ownership plan (ESOP), 401(k) retirement savings plan with match, medical, prescription drug, dental, and vision insurance plans, life insurance, accidental death and disability benefits, employee assistance program (EAP), and flexible paid time off policy.

We are an equal employment and affirmative action opportunity employer and a background screening, drug-free workplace.


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