Professional Administrative Coordinator for Procurement

7 days ago


Pittsburgh, Pennsylvania, United States Housing Authority of the City of Pittsburgh Full time

Job Summary

We are seeking a skilled and experienced Administrative Assistant to join our team at the Housing Authority of the City of Pittsburgh.

About the Role

This is an exciting opportunity to provide administrative support to the Procurement Department, playing a vital role in ensuring the smooth operation of our organization.

Key Responsibilities

  • Provide exceptional administrative assistance to the Procurement Department, including receiving, logging, and distributing incoming correspondence.
  • Schedule meetings, create agendas, and record minutes on behalf of team members.
  • Type, enter data, review, edit, and proofread information, reports, and documents.
  • Identify past due invoices using an accounts-receivable aging report and perform follow-up procedures with HACP departments.
  • Provide reception coverage by greeting visitors and answering/directing telephone traffic.
  • Collect physical bids and proposals submitted to the One Stop Shop and distribute procurement documentation and bid results.
  • Maintain confidential files and records, assist in developing more efficient filing/record keeping systems.
  • Develop, update, and distribute regular reporting tools as assigned.
  • Review, assemble, and coordinate advertisements on the Authority's website and required periodicals.

Requirements

To be successful in this role, you should have:

  • A high school diploma or GED equivalent.
  • A minimum of 3 years of experience supporting professional staff with office, database, and systems management.
  • Strong computer skills, including MS Word, Excel, and Gmail.

Salary and Benefits

The estimated salary for this position is $45,000 - $55,000 per year, depending on experience.

As a member of our team, you will enjoy a comprehensive benefits package, including health insurance, retirement plan, and paid time off.



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