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Senior Executive Assistant

2 months ago

Conshohocken, Pennsylvania, United States InterDigital Full time

About InterDigital

InterDigital is a leading global research and development organization that specializes in wireless, video, artificial intelligence (AI), and associated technologies. Our mission is to design and create foundational technologies that facilitate connected and immersive experiences across a wide array of communication and entertainment products and services. We license our innovations globally to companies involved in producing these products and services, including manufacturers of wireless communication devices, consumer electronics, IoT devices, automotive technologies, and providers of cloud-based services such as video streaming. As a pioneer in wireless technology, our engineers have developed a diverse range of innovations utilized in wireless products and networks, spanning from the earliest digital cellular systems to the latest advancements in 5G and contemporary Wi-Fi technologies. We also excel in video processing and encoding/decoding technologies, supported by a robust AI research initiative that intersects with both wireless and video domains. Founded in 1972, InterDigital is publicly traded on Nasdaq.

Position Overview

InterDigital is currently in search of a Senior Executive Assistant to provide comprehensive support to our Executive Vice President, CTO, and Head of Research & Innovation. The ideal candidate will possess over 10 years of experience in senior-level administrative roles, ideally within a global technology organization, and have a background in supporting leadership teams in research and development settings. Proficiency in collaboration tools such as MS Teams, Zoom, and MS Office Suite (Word, Excel, PowerPoint) is essential. The role may require occasional travel related to leadership team activities.

Key Responsibilities

  • Perform advanced, diverse, and confidential administrative functions in support of the Head of Research & Innovation.
  • Provide administrative assistance to the VP, Head of Wireless Labs, as needed.
  • Utilize independent judgment and decision-making skills to prioritize tasks and meet deadlines effectively.
  • Collaborate with other administrative professionals to coordinate meetings and events across various regions and time zones.
  • Interface effectively with all levels of management, colleagues, and external contacts, particularly the R&I leadership team.
  • Manage multiple projects simultaneously, prepare expense reports, and draft correspondence including letters, memos, and reports.
  • Oversee daily appointment calendars and travel arrangements consistently.
  • Create PowerPoint presentations and Excel spreadsheets as required.
  • Participate in leadership meetings/workshops, take concise notes, and follow up on agreed actions.
  • Screen telephone calls, arrange conference calls/remote meetings, and handle inter-company communications as needed.
  • Order and maintain office supplies and coordinate equipment maintenance.
  • Perform other essential duties as assigned.

Qualifications

  • Associates or Bachelor's degree is a strong advantage or equivalent experience.
  • 10+ years of administrative experience supporting executive-level management.
  • Exhibit a polished and professional demeanor.
  • Demonstrate proactivity and meticulous attention to detail.
  • Ability to operate effectively in a global environment.
  • Capable of managing multiple priorities and recognizing when to shift focus.
  • Ability to identify issues and proactively propose solutions.
  • Comfortable navigating ambiguity.
  • Strong verbal and written communication skills.
  • Proficient in MS Teams, Outlook, Excel, Word, and PowerPoint.

Equal Employment Opportunity

InterDigital is committed to providing equal employment opportunities and will not engage in or tolerate unlawful discrimination based on any protected characteristic. This policy applies to all aspects of employment, including recruiting, hiring, compensation, benefits, training, assignments, evaluations, coaching, promotion, discipline, discharge, and layoff.

Diversity, Equity, and Inclusion

At InterDigital, our DEI strategy is centered around TEAM: Talent, Empowerment, Amplification, and Membership. We strive to foster an inclusive culture that celebrates the unique identities and cultures of our employees. Join us in shaping the technologies that create boundless possibilities.