Current jobs related to Event Coordination Specialist - New York, New York - International Center of Photography

  • Sales and Event Coordinator

    2 weeks ago

    New York, New York, United States Prominent Event Planning Company Full time

    Job OpportunityWe are seeking a skilled Sales Administrator to join our team at Prominent Event Planning Company.The ideal candidate will have previous sales experience and a strong understanding of event spaces. The role will involve setting up appointments with customers to discuss event layouts and requirements.Responsibilities:Establishing and...

  • Event Coordinator

    3 weeks ago

    New York, New York, United States Addison Group Full time

    Corporate Event Specialist / PlannerOur client, a prestigious legal firm in Manhattan, is seeking a skilled Event Specialist/Planner to handle event logistics, coordination, and execution for various functions, conferences, and off-site events.Key Responsibilities:Collaborate with catering services and other resources for conferences and eventsPlan and...

  • Event Coordinator

    1 month ago

    New York, New York, United States Williams Lea Full time

    Job Title: Event SpecialistWilliams Lea is seeking a skilled Event Specialist to join our team in New York City. As an Event Specialist, you will be responsible for coordinating and executing corporate events that exceed our clients' expectations.Key Responsibilities:Plan and execute large-scale meetings and events, working closely with local Concierge and...

  • Event Coordinator

    3 days ago

    New York, New York, United States Yeshiva University Full time

    Event Support RoleYeshiva University's Institutional Advancement department seeks a part-time Event Support Specialist to work with the Senior Director of Institutional Advancement on fundraising and community-building events.Key Responsibilities:• Manage event logistics on-site and remotely, including setting up audio-visual equipment, connecting laptops...

  • Event Decor Specialist

    2 weeks ago

    New Brunswick, New Jersey, United States Maine Event Full time

    Job OpportunityWe are seeking a highly motivated and detail-oriented individual to join our team as an Event Decor Specialist. As a key member of our team, you will be responsible for installing lighting, fabric draping, floral, and props to create stunning weddings and other celebrations.ResponsibilitiesInstall lighting and decor at various venues...

  • Event Decor Specialist

    4 weeks ago

    New Brunswick, New Jersey, United States Maine Event Full time

    Job OpportunityWe are seeking a highly motivated and detail-oriented individual to join our team as an Event Decor Specialist. As a key member of our team, you will be responsible for installing lighting, fabric draping, floral, and props to create stunning weddings and other celebrations.Key ResponsibilitiesInstall lighting and decor at various venues...

  • Virtual Event Coordinator

    4 weeks ago

    New York, New York, United States Varite Full time

    Job DescriptionThis is a remote role that requires a highly skilled technical expert to facilitate virtual and hybrid meetings and events. The Meetings & Events Technical Services (METS) team serves as the technology service provider for all company-hosted meetings and events, whether internal or external.The IT Meetings and Events Technology Specialist...

  • Event Decor Specialist

    2 weeks ago

    New Brunswick, New Jersey, United States Maine Event Full time

    Job OpportunityWe are seeking a highly motivated and detail-oriented individual to join our team as an Event Decor Specialist. As a key member of our team, you will be responsible for installing lighting, fabric draping, floral, and props to create stunning weddings and other celebrations.ResponsibilitiesInstall lighting and decor at various venues...

  • Event Marketing Coordinator

    1 month ago

    New York, New York, United States Keeper Security Full time

    About Keeper SecurityKeeper Security is a leading provider of cybersecurity solutions, trusted by millions of individuals and thousands of organizations worldwide.Job SummaryWe are seeking an experienced Event Marketing Specialist to join our team. The successful candidate will be responsible for planning, executing, and analyzing the impact of marketing...

  • Event Marketing Coordinator

    7 days ago

    New York, New York, United States Keeper Security Full time

    About the Role:The Event Marketing Specialist will report to the Global Events Marketing Manager and be responsible for assisting with all of Keeper's event marketing initiatives, coordinating closely with our demand generation team, channel marketing team, sales leaders and cross-functional teams to effectively plan, execute and analyze the impact of...

  • Event Planning Specialist

    3 days ago

    New York, New York, United States Hedge Funds CareHelp For Children Full time

    Event Planning SpecialistDescription: Hedge Funds Care/Help For Children is a nonprofit organization dedicated to raising funds for the prevention and treatment of child abuse. We are seeking an Event Planning Specialist to execute fundraising events in multiple cities, coordinate informational changes and additions to our website, and assist with the...

  • Event Coordinator

    1 week ago

    New York, New York, United States Fresh Form Draft Full time

    Event Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Fresh Form Draft. The successful candidate will be responsible for planning, organizing, and executing various corporate and promotional events.Key Responsibilities:Plan and execute company events, such as trade shows, conferences,...

  • Event Coordinator

    4 weeks ago

    New York, New York, United States Savory Hospitality Full time

    About the RoleWe are seeking a highly skilled and organized Event Coordinator to join our team at Savory Hospitality. As an Event Coordinator, you will be responsible for planning and executing private events, including weddings, corporate functions, and social gatherings. Your attention to detail, excellent communication skills, and ability to work under...

  • Event Coordinator

    2 weeks ago

    New York, New York, United States WuXi AppTec Full time

    Job Title: Event CoordinatorWuXi AppTec is seeking an experienced Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning, organizing, and executing promotional events to support WuXi's Business Development goals.Key Responsibilities:Coordinate logistics, including event registration, attendee registration, and hotel...

  • Event Coordinator

    1 week ago

    New York, New York, United States Curate Corp Voice Full time

    Job DescriptionJob Title: Event CoordinatorLocation: New York, NYJob Type: Full-TimeJob Summary:We are seeking a highly organized and detail-oriented Event Coordinator to assist in the planning and execution of various events. The ideal candidate will have excellent communication skills, be able to work effectively in a fast-paced environment, and possess a...

  • Event Coordinator

    3 weeks ago

    New York, New York, United States Think Tell Junction Full time

    Event Coordinator Job DescriptionWe are seeking a highly organized and energetic Event Coordinator to join our team in New York, NY.This in-office position is responsible for planning, coordinating, and executing events that align with our brand and organizational goals.The ideal candidate will have a keen eye for detail, exceptional organizational skills,...

  • Event Coordinator

    6 days ago

    New York, New York, United States Axelon Full time

    Job Title: Event CoordinatorJob Summary:We are seeking an experienced Event Coordinator to join our team at Axelon. The ideal candidate will have a strong background in event management, with a proven track record of delivering successful events.Responsibilities:* Manage event logistics, including venue selection, catering, and audiovisual equipment*...

  • Senior Coordinator Special Events

    3 days ago

    New York, New York, United States Stone Alliance Group Full time

    Event Planning and Coordination SpecialistStone Alliance Group is seeking a highly organized and detail-oriented Event Planning and Coordination Specialist to join their team. As a key member of the Development department, this individual will be responsible for managing logistics involved in implementing two major annual Eastcoast fundraising events, the...

  • Event Coordinator

    2 weeks ago

    New York, New York, United States Yeshiva University Full time

    Job Summary:We are seeking a highly organized and detail-oriented Event Assistant to support our Institutional Advancement department on Long Island. The successful candidate will work closely with the Senior Director to coordinate fundraising and community-building events, ensuring seamless execution and exceptional attendee experiences.Key...

  • Event Coordinator

    2 days ago

    New York, New York, United States Michael's Inc Full time

    Event Coordinator Job DescriptionAt Michaels, we're looking for a skilled Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning, coordinating, and facilitating events within our store to provide a stress-free, fun, and engaging experience for our guests.Key Responsibilities:Plan and coordinate multiple events at...

Event Coordination Specialist

2 months ago

New York, New York, United States International Center of Photography Full time
Job Overview

Department: Development

Schedule: Full-time

Reports To: Director of Special Events

Job Grade: 4

The International Center of Photography (ICP) stands as a premier institution dedicated to the art of photography and visual culture. Through our diverse exhibitions, educational programs, public initiatives, and community engagement, we foster an open dialogue regarding the significance of imagery. Since our inception in 1974, we have showcased over 700 exhibitions and provided thousands of educational classes, catering to all levels of expertise. Our newly integrated center on the Lower East Side unites our educational and exhibition spaces, establishing a cultural cornerstone within the community.

Position Overview:

The Events Manager is essential in designing and implementing ICP's fundraising initiatives. These events are vital for promoting our mission and serve as key opportunities for connecting with our global network of photography aficionados, scholars, and benefactors. Annually, these efforts are crucial in generating approximately $1.5M in essential funding to support our exhibitions, educational programs, and outreach efforts. Under the direction of the Director of Special Events & Corporate Partnerships, this role requires an exceptionally organized, detail-oriented, and proactive individual. Responsibilities include comprehensive planning of logistics, budget management, vendor and sponsor coordination, and ensuring seamless execution on event days. A proactive mindset and meticulous attention to detail are imperative in creating unforgettable experiences that resonate with ICP supporters.

Key Responsibilities:

Management of Fundraising Events:

  • Collaborate with the Director of Special Events and Senior Director of Development to strategize and implement all necessary details annually, assessing ICP's signature events to ensure fundraising objectives are achieved.
  • Develop and oversee event timelines, budgets, and logistical arrangements.
  • Coordinate with the Marketing team to establish a unified marketing and promotional strategy for all special events.
  • Manage guest lists, invitations, RSVPs, and all event-related communications.
  • Work alongside the Director of Special Events and Corporate Sponsorship to enhance corporate support.
  • Assist in all aspects of events, including committee management, sponsorship coordination, volunteer oversight, event logistics, and auction management.
  • Organize and facilitate event committees.
  • Supervise on-site event operations, including setup, execution, and breakdown.
  • Act as the primary contact for volunteers, venues, creative teams, and staff, negotiating contracts for venues and services.
  • Collaborate with Development and Finance teams to ensure accurate data entry and invoicing.
  • Provide comprehensive reports on event fundraising, pledge tracking, and guest lists.

Space Rental Management:

  • Oversee the rental process for specific museum and school spaces, including inquiries, bookings, contract negotiations, and logistics for external events.
  • Develop event marketing and communication strategies in collaboration with the Marketing and Communications team.
  • Build and maintain relationships with external stakeholders to promote and secure rentals.
  • Work closely with potential clients to understand their requirements and collaborate with the ICP Director of Facilities to ensure compliance with ICP protocols.
  • Evaluate the success and effectiveness of events and rentals, analyzing metrics and feedback to identify areas for improvement.

Exhibition Openings and Additional Events:

  • Lead the planning and execution of exhibition opening celebrations in collaboration with the Development and Curatorial teams.
  • Coordinate logistics and communications with external vendors, ensuring all details are communicated across departments.
  • Manage guest lists, invitations, and RSVP tracking.
  • Work with the Marketing team to create a cohesive promotional strategy.
  • Collaborate with the Development team to provide detailed guest reports.

Additional Duties:

  • Support the overall objectives of the Development team, fostering a collaborative work environment.
  • Maintain accurate records and databases related to events, donors, and sponsors.
  • Build supportive relationships with ICP program staff to ensure accountability for gifts and donors.
  • Stay informed about the latest trends and developments in fundraising events and the art sector.

Qualifications:

Education:

  • B.A. degree required; higher degree preferred.

Experience:

  • Minimum of 5 years in development event management or equivalent experience in a cultural or non-profit organization; knowledge of the visual arts preferred.
  • Demonstrated experience in managing large-scale events.
  • Experience in fundraising and securing gifts and sponsorships.

Competencies:

  • Strong organizational skills with the ability to manage multiple vendors and timelines.
  • High effectiveness in following up, meeting deadlines, and managing various tasks.
  • Excellent communication and interpersonal skills, capable of building relationships with diverse stakeholders.
  • Ability to work effectively both independently and as part of a team.
  • High energy, enthusiasm, creativity, and sound judgment; exceptional attention to detail.
  • Proficiency in Raiser's Edge/Blackbaud database and Microsoft Office Suite.
  • Willingness to learn and develop as an events fundraiser.

Working Conditions:

Physical Demands:

  • Must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
  • Regularly required to sit and communicate verbally.
  • Occasionally required to stand and use hands for various tasks.

Special Environmental Factors:

  • Ability to work evening events.