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Personal Executive Assistant

2 months ago

Cambridge, Massachusetts, United States JLL Full time

Join JLL as an Executive Assistant

At JLL, we empower our team members to create a brighter future. Our professionals at JLL and JLL Technologies are redefining the real estate landscape by integrating exceptional services, expert advice, and innovative technology for our clients. We are dedicated to attracting the most talented individuals and providing them with the tools to flourish, develop rewarding careers, and find their place within our organization.

Role Overview

We are looking for a highly organized and proactive Executive Assistant to deliver extensive administrative support to our property management division. The ideal candidate will excel in multitasking, possess outstanding communication abilities, and demonstrate meticulous attention to detail. This position demands an individual who can foresee requirements, prioritize responsibilities, and uphold confidentiality in a dynamic work environment. The Executive Assistant will be instrumental in facilitating the seamless operation of our office and boosting the productivity of our leadership team.

Key Responsibilities

  • Oversee calendars, including organizing meetings, appointments, and travel logistics.
  • Manage and prioritize incoming communications, such as emails and phone calls, responding or redirecting as necessary.
  • Draft and refine correspondence, reports, presentations, and various documents, ensuring precision and professionalism.
  • Assist in organizing meetings and events, including logistics, agenda preparation, and minute-taking.
  • Conduct research and gather information for diverse projects and initiatives as required.
  • Act as a liaison between the Group Manager and both internal and external stakeholders, fostering professional relationships.
  • Handle sensitive information with discretion and professionalism.
  • Anticipate team needs and proactively offer support to enhance overall efficiency and effectiveness.
  • Manage special projects and initiatives as assigned.
  • Perform general administrative duties, including filing, copying, scanning, and supply management.

Qualifications

  • Bachelor's degree preferred, or equivalent professional experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills, exhibiting a high level of professionalism.
  • Meticulous attention to detail and accuracy in all tasks.
  • Flexibility and adaptability to changing priorities and situations.
  • Strong critical thinking abilities and the capacity to work independently with minimal supervision.
  • A positive attitude, initiative, and a willingness to embrace new challenges.

Benefits

JLL values the well-being of its employees and offers a supportive culture along with a comprehensive benefits package that prioritizes mental, physical, and emotional health. Some of the benefits may include:

  • 401(k) plan with matching contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at full salary
  • Paid Time Off and Company Holidays
  • Flexible and Remote Work Arrangements may be available

JLL is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require assistance due to a disability during any part of the employment process, please reach out for support.