Administrative Support Specialist
4 days ago
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the City of Missoula, MT. As a Judicial Clerk, you will provide administrative support to our judges in the courtroom and office settings.
Key Responsibilities- Provide administrative support to judges for court sessions, including setup and retention of digital recording of proceedings, minutes, and data entry.
- Maintain court departmental calendars, scheduling and distributing trial and hearing dates, including jail release and confinement arrangements.
- Prepare and maintain electronic and physical files, court records databases, and the scanning and imaging of documents.
- Ensure quality assurance of court documents, processes, and database updates.
- Navigate courtroom activities and provide information to the judges, as needed, during court appearances and arraignments.
- Prepare and distribute releases, judgment orders, warrants, driver license suspensions/reinstatements, and other documents as directed by the judges.
- Prepare invoices for jurors and pro tempore judges.
- Maintain juror panel documents, questionnaires, mailing lists, and databases.
- Monitor the storage of evidence, disks, and tapes.
- Assist with Settlement Master and Court Clerk duties, as needed.
- Any combination of education and experience equivalent to two (2) years legal support experience, or another relevant field.
- Must be able to pass a criminal background investigation.
- Market-Competitive Salary
- Work/life balance, including the possibility of flexible schedules and remote work opportunities
- $0 premium for health and dental coverage for employees and affordable premiums for family coverage
- $10,000 Employer-sponsored Accidental Death and Dismemberment Life Insurance Policy
- Options for supplemental life, disability, critical illness, and accident
- Constitutionally guaranteed retirement plan with the City contributing 8.77% of salary on your behalf and the ability to contribute to a supplemental deferred compensation program
- Generous paid vacation, sick leave, and holidays
- Pre-tax flexible spending accounts
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