Executive Assistant
3 weeks ago
We are seeking a highly skilled and detail-oriented Executive Assistant to provide exceptional administrative support to our executive team at Spherion.
This role requires a proven track record of managing complex schedules, confidential information, and various tasks in a fast-paced environment.
The ideal candidate will have strong organizational skills, a proactive mindset, and the ability to anticipate the needs of executives.
Key Responsibilities:
- Administrative Support: Manage daily operations and administrative functions for executives, including scheduling, travel arrangements, and correspondence management.
- Calendar Management: Coordinate and maintain complex executive calendars, prioritizing meetings and ensuring efficient time management.
- Communication: Serve as a point of contact between the executive team and internal/external stakeholders, handling all communication with professionalism and confidentiality.
- Meeting Coordination: Prepare agendas, presentations, and materials for meetings. Take meeting minutes and follow up on action items as needed.
- Travel Arrangements: Coordinate domestic and international travel, including flights, accommodations, and ground transportation, ensuring all logistics are handled seamlessly.
- Document Preparation: Create, review, and edit reports, presentations, and other important documents with accuracy and attention to detail.
- Expense Management: Track and manage executive expenses, including reconciliation of receipts and preparation of expense reports.
- Project Coordination: Assist in the planning and execution of special projects and company initiatives, ensuring deadlines are met and details are managed.
- Event Planning: Coordinate company events, off-site meetings, and executive team gatherings.
- Office Management: Oversee office supplies, vendors, and general administrative duties as needed to support executive operations.
Requirements:
- Proven experience as an Executive Assistant (minimum 3-5 years).
- Strong organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience managing complex calendars and travel itineraries.
- High level of discretion, professionalism, and the ability to handle confidential information.
- Strong attention to detail and accuracy in all tasks.
- Ability to work independently and take initiative, with a proactive approach to problem-solving.
- Bachelor's degree or equivalent experience preferred.
Qualifications:
- Experience working with executives or senior leadership teams in a corporate environment.
- Familiarity with project management tools or software.
- Event planning experience.
- Knowledge of CRM systems or other database management tools.
- Experience in managing vendor relations or working with outside contractors.
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