Chief Executive Officer's Administrative Coordinator

2 weeks ago

Sedalia Missouri, United States Bothwell Regional Health Center Full time

Position Overview:
The Chief Executive Officer's Administrative Coordinator is a pivotal support role within the organization.


This position entails providing high-level administrative and clerical assistance to the CEO, Board of Trustees, and Medical Staff, in collaboration with the Medical Staff Coordinator.

The ideal candidate will exhibit exceptional office management skills, demonstrate the capacity to take initiative without direct oversight, and make informed decisions within the framework of assigned responsibilities. This role is essential in facilitating efficient and modern office operations and ensuring prompt communication with the Senior Leadership Team, Medical Staff, Department Directors, and Board of Trustees.

The Administrative Coordinator will report directly to the Chief Executive Officer.

Key Responsibilities:


Provide comprehensive personal secretarial support, which includes transcribing, typing, word processing, drafting correspondence, and preparing administrative reports. Maintain organized filing systems, arrange meetings and conferences, manage both internal and external correspondence, schedule interviews and appointments, coordinate travel arrangements, and perform other duties related to supporting the executives' personal schedules.

Assist with the preparation of Board of Trustees agendas, binders, and minutes. Responsible for documenting minutes during assigned management and committee meetings. Manage other business correspondence for the Board of Trustees and related meetings.


Act as the first point of contact in the Executive Office, welcoming visitors and answering phone calls with a courteous and professional demeanor.


Handle challenging situations with diplomacy, courtesy, and professionalism, addressing concerns or issues from patients, family members, physicians, and staff, and directing inquiries to the appropriate personnel for resolution.

Ensure accurate timekeeping for executives in the designated system.


Update, prepare, and distribute various periodic listings and directories, including in-house telephone extensions, management staff lists, and management committee rosters.


Maintain administrative and operational continuity during executive absences by referring urgent matters to the appropriate individuals and deferring non-urgent issues until the return of the relevant executive staff.

Collaborate effectively with other members of the administrative support team to provide coverage as needed.

Additional duties may be assigned as necessary.

Qualifications:

Education:
A two-year college program in secretarial and/or healthcare administration from an accredited institution is required. A four-year college degree is preferred.

Licensure/Certification:
No specific licensure or certification is required.

Work Experience:
A minimum of five years of experience in general office or clerical roles is required. Two to three years of experience as an Executive Secretary or Assistant is preferred, particularly within a healthcare setting.

Proficiency in Microsoft Office applications, particularly Word, PowerPoint, and Excel, with three to five years of demonstrated experience.

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