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Senior Administrative Coordinator

2 months ago

Virginia, Minnesota, United States International Executive Service Corps Full time

Company Overview:

International Executive Service Corps is dedicated to providing exceptional administrative support to top-level executives, ensuring the smooth operation of our organization.

Position Summary:

The Senior Administrative Coordinator plays a pivotal role in delivering high-level administrative assistance to senior management. Responsibilities include:

  • Documenting meeting minutes and preparing official correspondence.
  • Coordinating and scheduling appointments and meetings.
  • Welcoming visitors and managing conference calls.
  • Organizing and maintaining both physical and digital filing systems.
  • Managing executive calendars and travel arrangements.
  • Handling sensitive information with discretion.

Key Responsibilities:

Under general supervision, the Coordinator will undertake a variety of complex tasks, often involving confidential matters, such as:

  • Processing expense reports and time-sheets.
  • Preparing budgetary reports and presentations.
  • Maintaining databases and mailing lists.
  • Utilizing various software applications for data management and report generation.
  • Collaborating with internal departments and fostering effective communication across all levels of the organization.

Accountability:

The incumbent must demonstrate strong organizational skills and the ability to work independently, exercising initiative and sound judgment in a sensitive environment.

Essential Skills:

The ideal candidate will possess:

  • Proficiency in typing, spelling, punctuation, and grammar.
  • Excellent customer service and interpersonal skills.
  • Strong organizational abilities and attention to detail.
  • Ability to handle confidential information responsibly.

Technical Proficiency:

Successful candidates will be skilled in:

  • Microsoft Office Suite (Word, Excel, PowerPoint, Access).
  • Office equipment operation and maintenance.
  • Effective communication, both written and verbal.

Qualifications:

A minimum of an Associate Degree with three years of relevant administrative experience, or a High School Diploma with four years of administrative experience, is required. Experience supporting executives is preferred.

Benefits:

International Executive Service Corps offers a comprehensive benefits package, including medical, dental, and vision plans, paid vacation and sick leave, and a retirement savings plan.

Commitment to Diversity:

We are committed to fostering an inclusive workplace and encourage applications from individuals of diverse backgrounds.