Operations Coordinator
4 days ago
This role requires being onsite in Arlington, VA, 2 days a week, and occasionally more often leading up to the organization's key events.
Responsibilities- Mail Management:
- Oversee all aspects of mail handling, including sorting, distributing, and coordinating courier services.
- Maintain accurate logs of incoming and outgoing mail and ensure timely processing.
- Accounting Support:
- Assist with basic bookkeeping tasks such as processing invoices and expense reports, and ensure accurate record-keeping in collaboration with various departments.
- Help manage accounts receivable, invoicing, payment processing, and following up on outstanding payments.
- Assist with preparing documentation for audits and other financial reviews.
- Filing and Document Management:
- Maintain organized digital and paper filing systems, ensuring confidentiality and easy access to documents
- Handle archiving as needed.
- Administrative Support:
- Provide general administrative support to senior leadership, including managing calendars, scheduling meetings, and preparing documents.
- Utilize technology to streamline tasks, manage digital tools, and troubleshoot any technical issues that arise.
- Assist in the coordination of company events and conferences.
- Data Management:
- Maintain accurate and up-to-date contact and payment information.
- Take a proactive approach to identifying and resolving data-related issues and discrepancies.
- Collaborate closely with IT providers to maintain the security and integrity of data systems and promptly address any technical challenges.
- Proven experience in operations and administration.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Basic understanding of accounting and/or bookkeeping tasks.
- Strong communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Highly organized. Attention to detail and a high level of accuracy.
- Experience with accounting software (e.g., Bill)
- Familiarity with document and database management systems
We are a collaborative team that works hard to serve our members and has fun doing it We value collaboration, agility, candor, customer focus, and growth.
About Hearth, Patio & Barbecue Association
The Hearth, Patio & Barbecue Association (HPBA), based just outside of Washington, DC, is the North American industry association for manufacturers, retailers, distributors, representatives, service firms, and allied associates for all types of fireplace, stove, heater, barbecue, and outdoor living appliances and accessories. HPBA provides professional member services and industry support in government relations, events, market research, education, certifications, consumer education, and industry promotion.
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