Office Administrator

2 days ago

Bangor, Maine, United States KMA Human Resources Consulting Full time
Job Title: Office Manager

We are seeking an experienced Office Manager to join our team at Standard Care, LLC. in Bangor, Maine.

Job Summary:

The Office Manager will be responsible for overseeing the daily workflow of administrative staff, directing office activities, and ensuring efficient administrative operations.

Key Responsibilities:
  • Oversee the daily workflow of administrative staff and assign responsibilities to ensure efficient administrative operations.
  • Direct office activities and functions to maintain efficiency and compliance with company policies.
  • Assist clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
  • Address employee queries regarding office management issues.
  • Oversee telephone services, email correspondence, and mail distribution.
  • Maintain inventory of office supplies and order new supplies as needed.
  • Manage all aspects of space/infrastructure planning and provide answers, resources, and solutions when requested.
  • Oversee and manage the smooth running of the office, including equipment, supplies, cleaning, security, and logistical operations.
  • Perform general clerical duties, including data entry, filing, organizing office records and files, and operating office equipment.
  • Assist with the coordination of in-house or off-site activities, such as staff meetings, company events, and celebrations.
  • Oversee visitors to the office and ensure a friendly, personal experience.
  • Ensure that all items are invoiced and paid on time.
  • Coordinate internal and external resources and cultivate relationships with vendors.
  • Manage contract and price negotiations with office vendors, service providers, and office lease.
  • Perform additional duties and assignments that help ensure a smooth and efficient business process.
Requirements:
  • High School Diploma or equivalent required.
  • Associates degree in office administration or related field preferred.
  • 3+ years administrative and clerical experience required.
  • Extensive knowledge of office management procedures.
  • Must be highly motivated and prepared to work at a significant level of independence.
  • Excellent verbal and written communication skills, interpersonal and customer service skills, organizational skills, and attention to detail.
  • Excellent computer skills, including knowledge of a variety of computer software programs, including Windows Office Suite.
  • Excellent organizational and time management skills, with the ability to multi-task and work in a fast-paced environment.
  • Valid driver's license required.
  • Ability to commute to the Bangor, ME office Monday to Friday.
Benefits:
  • 6 paid holidays.
  • 20 days of PTO.
  • 401(k).
  • Medical, dental, and vision insurance.

Standard Care, LLC. provides home and community-based services to members with intellectual disabilities, Autism, and other spectrum disorders throughout the state of Maine.

KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE

Standard Care is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.

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