Legal Executive Support Specialist

2 weeks ago

Columbus, Ohio, United States Mission Recruiting Full time
Job Overview

We are excited to announce an opportunity for a Senior Executive Assistant to become a vital part of our client's esteemed organization.

The Executive Assistant will play a crucial role in supporting the leadership team with their daily administrative functions, serving as a key liaison in both internal and external communications. This position requires a highly organized individual with outstanding time management capabilities and excellent communication skills.

About the Organization:

  • Our client is a reputable firm committed to advocating for the interests of healthcare providers, including hospitals, physicians, and legal professionals. They are in search of a skilled and driven Executive Assistant to enhance their operations.

Key Responsibilities:

  • Oversee executive calendars, including scheduling, adapting to changes swiftly, coordinating multiple schedules, arranging meetings, and managing related logistics.
  • Ensure confidentiality of communications, cases, and sensitive information.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Prepare documents and presentations using Microsoft PowerPoint, Excel, and Word.
  • Utilize dictation software for document creation and spreadsheet management.
  • Manage and prioritize various projects simultaneously while adhering to deadlines.
  • Screen incoming calls and inquiries, addressing them independently when possible.
  • Perform additional administrative support tasks as needed.

Qualifications:

  • Preferred Bachelor's degree or equivalent combination of education and experience.
  • Experience as an executive administrative assistant in a legal or similar environment is preferred.
  • Self-motivated with a strong ability to problem-solve and implement creative solutions.
  • Excellent verbal and written communication skills.
  • Ability to work proactively, adapt quickly, and thrive in a dynamic environment.
  • Capable of interacting with personnel at all organizational levels.
  • Ability to escalate issues when necessary.
  • Strong time management and prioritization skills.
  • Proficient in Microsoft Office Suite and Outlook.
  • Ability to anticipate executive needs and manage multiple tasks effectively.
  • Detail-oriented with a high level of discretion and confidentiality.
  • Commitment to best practices and meeting deadlines while maintaining high standards in communication.

Why Join Us?

  • Comprehensive benefits package
  • Generous paid time off plan
  • Holiday and sick pay
  • Positive workplace culture

Work Schedule:

  • 8-hour shifts
  • Daytime hours, Monday to Friday
  • Flexibility to work extended hours as needed.

If you are ready to contribute to a dynamic team, we encourage you to consider this opportunity.

Mission Recruiting is dedicated to connecting talented individuals with prestigious organizations across the country. Reach out to learn more about this and other exciting career opportunities.

Salary Range: $50,000 - $85,000

Reference: 145803

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