Director's Assistant and Office Coordinator
1 week ago
Pembroke School of Performing Arts seeks an experienced and skilled Administrative Support to the Director to join our team. The successful candidate will be responsible for providing general reception, front and back office duties for our small business.
Responsibilities- Meet and greet clients & guests, provide accurate and timely information as needed
- Provide general support to clients, vendors, and visitors
- Answer and screen phone calls and emails – timely and accurate follow up & tracking
- Assist with running our Social Media accounts (Including marketing + advertising)
- Maintain office operations and procedures
- Maintain clean and neat reception / front office area
- Assist with student enrollment/placement/billing
- Maintain / update student records
- Assist Ordering and tracking of costumes and dancewear
- Create and publish monthly newsletters and other student notifications
- Coordinate with and/or assist Director with:
- Scheduling
- Student Placement
- Event planning and coordination
- Marketing
- Communications
- External / community events
- General admin assistant duties for Director
The ideal candidate will possess:
- A positive, professional attitude, personality, and appearance, focused on positive customer experience in a family-friendly environment
- Minimum of 2 years of experience working in a client-facing office setting
- Excellent organizational and multitasking abilities
- Must have working knowledge and skills in Social Media platforms (ie; Facebook, Instagram, etc)
- Excellent written and verbal communications skills
- Basic accounting and accounts receivable knowledge
- Intermediate/advanced knowledge of MS office suite (main focus on Excel, Word, Outlook)
- Resourceful and pro-active, ability to think outside of the box
We offer a competitive compensation package commensurate with experience. Benefits are negotiable.
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