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Executive Assistant/Litigation Secretary
2 months ago
Baker & McKenzie Rechtsanwaltsgesellschaft mbH seeks a highly skilled Executive Assistant/Litigation Secretary to provide exceptional administrative support to our attorneys and litigation team.
Key Responsibilities:- Document Preparation: Prepare and edit correspondence, legal documents, and presentations as requested by attorneys.
- Communication Management: Screen and manage incoming correspondence, ensuring timely and effective communication.
- Calendar Management: Manage attorney calendars, schedule meetings, and coordinate travel arrangements.
- Financial Management: Prepare and process expense reports, check requests, and vendor invoices.
- Trial Preparation: Assist with trial preparation, including formatting and revising briefs, pleadings, and other legal documents.
- Electronic Filing: Coordinate and manage electronic filing systems, including retrieving information from files and maintaining accurate records.
- Marketing Support: Provide administrative support for marketing efforts, including creating and proofreading marketing materials.
- Financial Administration: Prepare and process bills, invoices, and other financial documents.
- Record Management: Manage and maintain accurate records, including filing and retrieving documents.
- Event Planning: Coordinate and schedule meetings, events, and seminars.
- Customer Service: Provide exceptional customer service to clients and colleagues.
- Education: High School Diploma or equivalent; some College preferred.
- Experience: A minimum of 10 years of Executive Assistant/Litigation Secretarial experience.
- Certification: Secretarial Degree preferred.
- Industry Experience: Work experience in a legal or professional services environment.
- Technical Skills: Intermediate knowledge of Word, Excel, and PowerPoint.
- Software Proficiency: Intermediate knowledge of office systems, including Intapp Time and Intapp Open.
- Communication Skills: Excellent verbal and written communication skills.
- Problem-Solving Skills: Ability to work independently, prioritize tasks, and meet deadlines.
- Analytical Skills: Strong analytical and problem-solving skills.
- Confidentiality: Ability to maintain confidentiality and handle sensitive information.
