Litigation Secretary

6 days ago

Los Angeles, California, United States Novate Legal Search Full time
Job Title: Litigation Secretary

As a Litigation Secretary at Novate Legal Search, you will play a vital role in supporting our team of attorneys in providing exceptional legal services to our clients. Your primary responsibility will be to provide administrative and secretarial support to our attorneys, ensuring the smooth operation of our litigation practice.

Key Responsibilities:
  • Prepare and finalize correspondence, memoranda, and other legal documents, including drafting routine correspondence and memoranda.
  • File legal documents in federal and state courts, including e-filing, and prepare documents for service of process.
  • Verify attachments, exhibits, and enclosures are included with transmittal letters/memos.
  • Proofread documents for formatting, spelling, and grammar.
  • Maintain good public relations with clients.
  • Review incoming mail, distribute to teams as needed, and upload to the DMS.
  • Prepare documents and packages for mail, messenger, and overnight delivery.
  • Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
  • Enter attorney time and send time entry reminders.
  • Process client billing and assist with review and edit of bills as necessary.
  • Schedule appointments and make arrangements for meetings, conferences, and travel.
  • Complete client/matter intake forms, request conflicts of interest checks, open new files, and prepare files to be closed.
  • Coordinate and follow through on requests and projects with other support departments.
  • Provide overflow and absence coverage assistance and secretarial support for Secretarial Team Members attorneys.
Requirements:
  • A minimum of 5 years of litigation secretarial experience (Insurance Defense experience is a plus).
  • Strong proofreading skills, attention to detail, and solid grammar/spelling skills.
  • High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
  • Legal citation and legal terminology expertise.
  • Familiarity with iManage, Compulaw, or similar technology.
  • The ability to organize, prioritize, and meet the demands of multiple attorney assignments.
  • Flexibility to work overtime occasionally.
  • Good attendance and punctuality.

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