Legal Administrative Coordinator

1 week ago


Boston, Massachusetts, United States Rubin and Rudman LLP Full time
Legal Administrative Assistant

About the Role

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative support to our Litigation Department. This role involves managing and processing various tasks, including e-billing, court filing, and docketing.

Key Responsibilities:

  • Prepare and edit legal documents and correspondence, ensuring accuracy and attention to detail.
  • Manage and maintain case files, conduct conflict of interest checks, and coordinate filing deadlines.
  • Update attorney calendars, manage billing, and handle incoming and outgoing mail.
  • Develop and maintain positive relationships with clients, attorneys, and staff.
  • Perform administrative tasks and collaborate with team members to achieve departmental goals.

Requirements:

  • Minimum of two years of Litigation administrative or legal experience.
  • Experience with e-billing and LEDES billing is preferred.
  • Strong organizational and interpersonal skills, with the ability to handle multiple tasks under time constraints.
  • Ability to work in a fast-paced environment and adapt to changing priorities.

This role requires a high level of discretion, professionalism, and attention to detail. Rubin and Rudman LLP is an equal opportunity employer committed to diversity and inclusion.



  • Boston, Massachusetts, United States LHH Recruitment Solutions Full time

    Job OverviewLHH Recruitment Solutions is collaborating with a prominent law firm in Boston to find a dedicated Litigation Assistant. This role not only encompasses administrative duties but also involves providing essential reception and telephone support.Position Type: Full-time, OnsiteKey Responsibilities:Data entry and managementDocument proofreading,...


  • Boston, Massachusetts, United States Vaco Full time

    Legal Coordinator - Confidential ClientOverview: Vaco is conducting a confidential search for a meticulous and proactive Legal Coordinator to join a prominent legal team. This role is designed for individuals who thrive in a dynamic environment and possess strong organizational skills. The position involves a hybrid work model, requiring in-office presence...


  • Boston, Massachusetts, United States Vaco Full time

    Legal Coordinator - Confidential ClientOverview: Vaco is undertaking a confidential search for a meticulous and proactive Legal Coordinator to enhance the efficiency of a prestigious legal team. This role is designed to support the legal department with a hybrid work model, requiring in-office presence on selected days. Detailed client information will be...


  • Boston, Massachusetts, United States JOHNLEONARD Full time

    JOHNLEONARD is currently looking for a Legal Administrative Assistant - Floater to become a part of a dynamic and inclusive environment. This full-time position offers a competitive salary range of $58,000 to $65,000.As a Legal Administrative Assistant, your primary responsibilities will include drafting and revising legal documents across various practice...


  • Boston, Massachusetts, United States JOHNLEONARD Full time

    JOHNLEONARD is currently in search of a Legal Administrative Assistant - Floater to enhance a dynamic and inclusive environment. This full-time position offers a competitive salary range of $58,000 to $65,000.In the role of Legal Administrative Assistant, your responsibilities will include composing and revising legal documents across various fields of...


  • Boston, Massachusetts, United States Innova Solutions Full time

    Job SummaryInnova Solutions is seeking a highly skilled and experienced Senior Administrative Assistant to support our team. This is a full-time contract position with a duration of 8+ months.Key ResponsibilitiesMeeting Support: Assist with the coordination of meetings, including room reservations, catering, and other logistical arrangements.Event Planning:...


  • Boston, Massachusetts, United States Liberty Personnel Services, Inc Full time

    Job OverviewPosition: Office Administration CoordinatorLocation: Boston, MAWork Arrangement: HybridSector: Legal ServicesRole Summary:The Office Administration Coordinator will play a pivotal role in facilitating and managing a variety of administrative functions to ensure smooth operations across the organization. This position involves close collaboration...


  • Boston, Massachusetts, United States Boston Human Capital Partners Inc Full time

    About Us: Boston Human Capital Partners Inc is a leading venture capital firm dedicated to supporting innovative entrepreneurs who leverage AI and cutting-edge technologies to reshape industries.Position Overview: We are seeking a highly skilled Executive Administrative Coordinator to provide comprehensive administrative support to our dynamic team. This is...


  • Boston, Massachusetts, United States Rubin and Rudman LLP Full time

    Job DescriptionJob Summary:Rubin and Rudman LLP is seeking a highly motivated and organized Trusts and Estates Administrative Assistant to provide administrative support to the Trusts and Estates Department. The ideal candidate will have excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment.Key...


  • Boston, Massachusetts, United States Boston Children's Hospital Full time

    Job SummaryBoston Children's Hospital is seeking an experienced Administrative Associate II to join our team. The successful candidate will be responsible for providing administrative support to our department, ensuring the smooth operation of our office and providing exceptional customer service to our patients, families, and staff.Key...


  • Boston, Massachusetts, United States JOHNLEONARD Full time

    JOHNLEONARD is currently in search of a Legal Administrative Assistant - Floater to become a vital part of a dynamic and inclusive team. This full-time position offers a competitive salary range of $58K to $65K.As a Legal Administrative Assistant, your responsibilities will include drafting and revising legal documents across various practice areas.In this...


  • Boston, Massachusetts, United States Beacon Hill Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to our project, marketing, and business development teams.Key ResponsibilitiesAdministrative Support: Provide administrative support to our project, marketing, and business development...


  • Boston, Massachusetts, United States Simmons University Full time

    Exciting Opportunity at Simmons UniversitySimmons University, a leading institution in Boston's historic Fenway area, is committed to empowering women and challenging gender norms. As a university dedicated to diversity, equity, and inclusion, we encourage applications from all under-represented groups.We are seeking a highly skilled Administrative Assistant...


  • Boston, Massachusetts, United States Boston Medical Center (BMC) Full time

    POSITION SUMMARY:The GME Program Administrator/Administrative Coordinator is a shared role in the Division of Pediatric Infectious Diseases. In the role of the GME Program Administrator, the candidate is responsible for assuring that programs for the education of pediatric infectious disease fellows are properly organized, well-coordinated, effective,...

  • Legal Counsel

    2 months ago


    Boston, Massachusetts, United States Department of Energy Resources Full time

    MINIMUM ENTRANCE REQUIREMENTS\: Applicants must have a Juris Doctor (JD) degree, admission to the Massachusetts Bar and (A) at least three years of full-time, or equivalent part-time, professional experience in the practice of law. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee...


  • Boston, Massachusetts, United States Compass Group Careers Full time

    Join Our Team at Compass Group CareersWe are excited to announce an opening for a full-time Administrative Coordinator. Become a vital part of our team and enjoy a comprehensive benefits package.Position Overview:Execute a range of administrative tasks, such as managing phone communications, financial record-keeping, and document preparation.Provide training...


  • Boston, Massachusetts, United States US Ghost Adventures Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our corporate team at US Ghost Adventures. This is a remote opportunity that requires a strong work ethic and excellent communication skills.Key ResponsibilitiesProvide administrative support to the Vice President of Marketing, including scheduling meetings...


  • Boston, Massachusetts, United States Boston Children's Hospital Full time

    Job SummaryBoston Children's Hospital is seeking an experienced Administrative Associate II to join our team. The successful candidate will be responsible for providing administrative support to our department, ensuring the smooth operation of our office and providing exceptional customer service to our patients, families, and staff.Key...


  • Boston, Massachusetts, United States Simmons University Full time

    About Simmons UniversityLocated in Boston's historic Fenway area, Simmons University has a strong tradition of empowering women and challenging traditional gender roles. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups.Job SummaryThe Administrative Assistant will play a critical...


  • Boston, Massachusetts, United States Talent Groups Full time

    Position Overview:The Department Administrator (DA) plays a pivotal role in providing administrative oversight to the department. This individual acts as a key administrative assistant and strategic advisor to the Chair, ensuring that all administrative functions are executed efficiently. Responsibilities encompass budget management, grant oversight, policy...