Lead Legal Coordinator

2 weeks ago


Boston, Massachusetts, United States Vaco Full time
Legal Coordinator - Confidential Client
Overview: Vaco is conducting a confidential search for a meticulous and proactive Legal Coordinator to join a prominent legal team. This role is designed for individuals who thrive in a dynamic environment and possess strong organizational skills. The position involves a hybrid work model, requiring in-office presence on select days.
Key Responsibilities:
  • Administrative Support: Deliver extensive administrative assistance to the legal team, focusing on supporting a senior legal executive with scheduling, meeting arrangements, and occasional travel logistics.
  • Board Meeting Coordination: Facilitate the preparation and organization of Board meetings. Manage documentation through an internal portal, ensure necessary approvals, and maintain precise records of meeting outcomes.
  • Invoice Management: Oversee the processing of legal invoices through an electronic billing system, ensuring accurate financial tracking and vendor management.
  • Document Oversight: Supervise the entry and organization of contracts within the legal management system. Maintain records for compliance and manage necessary signatures for filings.
  • Collaboration and Communication: Regularly engage with senior leadership and board members, ensuring confidentiality and precision in all interactions. Utilize collaboration tools effectively.
  • Material Preparation: Create and refine materials such as presentations and reports. Compile and summarize information to support the legal team's objectives.
  • Travel Arrangements: Coordinate travel plans, including international trips, and prepare expense reports. Assist in maintaining professional certifications as required.
  • Office Administration: Manage office supplies, handle correspondence, and ensure efficient administrative operations.
Qualifications:
  • At least 7 years of high-level administrative experience, preferably within a legal context.
  • High School diploma or equivalent required; additional education or certifications are advantageous.
  • Proficient in Microsoft Office Suite and familiar with legal-specific software.
  • Proven ability to manage confidential information with integrity.
  • Exceptional organizational skills, capable of prioritizing multiple tasks.
  • Strong written and verbal communication skills, with attention to detail.
  • Experience in managing schedules and travel logistics.
What We Offer:
  • A collaborative and inclusive work environment that fosters innovation.
  • Competitive salary and benefits package with opportunities for career advancement.
  • Flexible work arrangements, balancing remote and in-office work.
  • Comprehensive benefits, including health and vacation options.
  • A culture that values feedback and supports your professional journey.
If you are a detail-oriented professional with a legal support background, we invite you to consider this opportunity. Specific client details will be shared with selected candidates.

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