Police Records Specialist

3 weeks ago


Westminster, California, United States City of Westminster, CA Full time
Job Summary

As a Police Records Specialist with the City of Westminster, CA, you will play a vital role in maintaining accurate and up-to-date records of police activities. This position requires a high level of attention to detail, excellent organizational skills, and the ability to work independently in a fast-paced environment.

Key Responsibilities

• Enters data and distributes reports and correspondence from rough drafts and verbal instructions
• Compiles statistical data in records management systems for City, State, and Federal reporting purposes
• Enters, prepares, and processes various reports using technology systems
• Reviews data entered by various reports using technology systems
• Researches computer and hard files for information and categorizes materials into established filing systems
• Scans and indexes miscellaneous documents into an image management system
• Prepares paperwork for court cases, including copying and faxing as needed, and acts as receptionist
• Receives incoming telephone calls, providing routine information and/or referring callers to proper resources, processes mail
• Assists in the processing and searching of female prisoners, including juveniles
• Collects fees for various Police services, balances, and reconciles daily cash receipts
• Trains other full and part-time clerical personnel
• Prepares and transmits teletypes
• Enters and processes warrants and restraining orders
• Provides copies of police reports as directed, orders and stocks clerical supplies, maintains office equipment
• Other related duties as assigned

Requirements

• High school diploma or equivalent and at least one year of recent clerical experience, including use of computerized equipment and systems
• Possession of, or ability to obtain, a valid California Driver's License by time of appointment
• Ability to work rotating shifts, including weekends and holidays, and carry boxes weighing up to 15 pounds up and down stairs in a multi-floor building as assigned
• Ability to learn, implement, and support Westminster policy relating to the Security and Privacy Act

Working Conditions

This position requires the ability to work in a fast-paced environment, with frequent interruptions and deadlines. The ideal candidate will be able to multitask, prioritize tasks, and maintain accuracy and attention to detail in a high-pressure environment.

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