Payroll Specialist
2 weeks ago
Job Summary
The Payroll Specialist will be responsible for processing the bi-weekly payroll accurately and on schedule. This includes managing and reconciling all employee time worked and other pay, including deductions. The ideal candidate will have expert-level knowledge of MS Office and proficiency in using automated payroll systems, such as ADP.
Key Responsibilities
* Manage and reconcile all employee time worked and other pay, including deductions
* Verify all employee deductions for each payroll, including taxes, benefits, and others
* Audit, analyze, and reconcile multiple payroll reports to ensure changes made are accurate before finalizing the biweekly payroll
* Manage the creation and/or adjustment of all payroll pay and benefit codes alongside ADP
* Manage all year-end payroll tasks, including approval of annual W-2s
* Act as the primary backup for the Purchasing department
* Manage new state jurisdiction registration and work with CPA to get final approval before submitting registration to the state
* Keep up to date with changing payroll policies and government regulations via ADP notifications and apply changes when needed
* Prepare manual payroll checks relating to payroll errors and/or terminations
* Work with ADP when quarterly tax adjustments are needed
* Reconcile monthly health, dental, disability, and life insurance bills to the payroll deductions and approve them for payment
* Prepare journal entries on a biweekly basis and provide final month-end entry spreadsheet to accounting
* Prepare the monthly reconciliation and journal creation of Flex Spending and Health Plan and submit to accounting for month-end entry
* Create and/or audit payroll and headcount reports for external auditor(s)
* Prepare supporting documentation for annual workers compensation audit and act as primary contact for external auditor
* Act as liaison with supervisors to resolve discrepancies in terms of in and out punches, authorized overtime, shift differentials, or reasons for absences, either paid or unpaid
* Participate in various ad-hoc payroll projects directed by manager
Requirements
* Associate's degree in business, human resources, or similar field
* Minimum 3-5 years of experience processing payroll
* Minimum 3 years of experience with ADP payroll system or comparable automated payroll system
* Minimum 1 year of experience with Epicor Accounting system (purchasing department support) strongly preferred
* Expert-level knowledge and proficiency in using MS Office: Word, Excel, and PowerPoint
* Ability to communicate professionally and effectively with all levels of staff within the organization
* Possesses a high level of attention to detail and accuracy
* Ability to work independently or in a team environment with minimal supervision
* Ability to maintain strict confidentiality
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