Payroll Coordinator

Payroll Specialist

Contract estimated duration 6-8 months

Hybrid (2-3 days per week onsite in Newburyport, MA)

Must Haves:

• 3+ years payroll processing experience
• ADP Workforce Now

Job Description:

The Payroll Specialist processes the bi-weekly payroll accurately and on schedule. Acts as primary contact with third-party payroll provider. Responsible for all accounting activities related to wages and benefits and provides back-up support for purchasing.

Responsibilities

· Manages and reconciles all employee time worked and any other pay, including deductions. Verifies all employee deductions for each payroll, including taxes, benefits, and others.

· Audits, analyses, and reconciles multiple payroll reports to ensure changes made are accurate before finalizing the biweekly payroll.

· Manages the creation and/or adjustment of all payroll’s pay and benefit codes alongside ADP.

· Manages all year-end payroll tasks, including but not limited to approval of annual W-2s.

· Acts as the primary backup for the Purchasing department.

· Manages new state jurisdiction registration. Works with CPA to get final approval before submitting registration to the state.

· Keeps up to date with changing payroll policies and government regulations via ADP notifications and applies changes when needed.

· Prepares manual payroll checks as required relating to payroll errors and or terminations.

· Works with ADP when quarterly tax adjustments are needed. This is highly sensitive work that must be 100% correct, as it affects employees' W-2 forms.

· Prepares journal entries on a biweekly basis. Provides final month-end entry spreadsheet for accounting.

· Prepares the monthly reconciliation and journal creation of Flex Spending and Health Plan. Submits to accounting for month-end entry.

· Creates and/or audits payroll and headcount reports for external auditor(s).

· Prepares supporting documentation for annual workers compensation audit and acts as primary contact for external auditor.

· Prepares wires on a weekly basis.

· Acts as liaison with supervisors to resolve discrepancies in terms of in and out punches, authorized overtime, shift differentials, or reasons for absences, either paid or unpaid.

· Helps in various ad-hoc payroll projects directed by his or her manager.

· Follow and remain current in changes in tax and deduction laws.

· Participates in ADP educational opportunities and recommends process improvements.

· Updates all payroll related SOPs as needed for changes in process, roles, and software application.

· Supports and provides back-up for other accounting and/or purchasing tasks.

Qualifications

· Associate's degree is required in business, human resources, or a similar field. Bachelor’s degree preferred.

· Minimum 3 - 5 years required showing demonstrated hands-on work experience processing payroll.

· Minimum of 3 years’ experience is required with the ADP payroll system or comparable automated payroll system.

· Minimum 1-year experience with Epicor Accounting system (purchasing department support) strongly preferred.

· Possesses expert-level knowledge and proficiency in using MS Office: Word, Excel, and PowerPoint.

· Ensures that all deadlines are met consistently.

· Ability to communicate professionally and effectively with all levels of staff within the organization, including oral or written communication.

· Possesses a high level of attention to detail and accuracy.

· Ability to work independently or in a team environment with minimal supervision.

· Ability to maintain strict confidentiality.