Executive Operations Coordinator

2 weeks ago

Miami FL USA, United States University of St. Augustine Full time
Job Summary

The University of St. Augustine for Health Sciences is seeking a highly skilled and detail-oriented Executive & Campus Operations Administrator to provide exceptional support to the Chancellor and executive leadership team. This role requires a proactive individual with advanced proficiency in Microsoft Office, excellent written and verbal communication skills, and the ability to manage sensitive and confidential information.

Key Responsibilities
  • Coordinate activities and communications across multiple campuses, departments, and programs on behalf of the Chancellor and executive leadership.
  • Oversee event logistics, manage complex calendars for C-level executives, organize domestic and international travel, track executive team budgets and time off, and compile data reports.
  • Prepare and edit time-sensitive presentations, handle phone communications, and manage expense reporting and spreadsheets to support institutional needs.
  • Provide administrative support to the Chancellor and executive leadership team, including coordinating meetings, preparing agendas, and distributing meeting minutes.
  • Collaborate with other administrative assistants to coordinate university meetings, group discussions, and ongoing executive-level committee meetings on behalf of the Chancellor.
Requirements
  • High school diploma required; secondary education or a degree in a business school, trade school, or an associate degree highly preferred.
  • A minimum of 5-7 years of administrative support experience, preferably at the executive level, with experience working in higher education highly preferred.
  • Excellent written and verbal communication skills, with the ability to manage confidential information with integrity, discretion, and a high level of trust and integrity.
  • Advanced level skills in MS Outlook, Word, Excel, PowerPoint, and SharePoint, with knowledge of Visio a plus.
Work Environment

Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting, e.g., walking, standing, communicating, and other physical functions as necessary.

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