Administrative Support Specialist II

1 week ago


Platteville, Wisconsin, United States University of Wisconsin Platteville Full time

The University of Wisconsin-Platteville is seeking an exceptional Administrative Assistant II to join its Student Access and Academic Success department. As a key member of the team, you will provide administrative support for Multicultural Student Affairs, International Programs, and the McNair Scholars Program.

This full-time position offers a competitive salary of $38,500 per year, making it an attractive opportunity for those looking to advance their careers in administration. With a strong focus on customer service, you will be responsible for handling walk-ins, phone calls, and written requests from students, staff, parents, and other stakeholders.

As an Administrative Assistant II, your duties will include:

  • Sending, receiving, copying, and distributing communications to the appropriate entities according to established policies and procedures under general supervision.
  • Collecting, analyzing, and preparing various communication materials from established sources utilizing technology mediums.
  • Scheduling appointments for staff and maintaining staff office hours.
  • Maintaining department spaces, including computer labs, lounges, and the Multifaith Space.
  • Scheduling logistics and securing resources for meetings, conferences, travel, and work unit operations.
  • Ordering supplies as necessary for the various departments.
  • Assisting with departmental deposits and transfers, monitoring accounts; establishing and maintaining departmental blanket order accounts; any other purchasing, budgeting, and record-keeping processes deemed necessary while observing UW policies and procedures for spending departmental monies and maintaining records.
  • Supporting staff with campus-wide events by creating brochures, notices, and other materials. Handling event logistics such as reservations, speaker arrangements, refreshments, and accommodations, as well as producing invitations, nametags, and certificates.
  • Working with student employees by assisting with completion of required documents, providing guidance on timekeeping processes, and assisting staff in understanding the compliance and regulations aspects of student employees.
  • Maintaining established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.
  • Creating and maintaining good working relationships with other UW-Platteville departments.

To be successful in this role, you will need:

  • A High School Diploma/GED
  • Minimum of one year experience working as an office assistant
  • Strong written and verbal communication skills, along with excellent customer service abilities
  • Proficiency in Microsoft Office Suite and general technology skills
  • Demonstrated experience and commitment to working with diverse populations
  • Willingness and ability to quickly learn new policies and procedures
  • Strong attention to detail
  • Ability to handle multiple tasks, work independently, and collaborate effectively in a team environment
  • Eagerness to learn and take on new challenges

In addition to a competitive salary, this position offers a range of benefits, including health insurance, retirement plans, and paid time off. The University of Wisconsin-Platteville is committed to fostering a diverse, inclusive, and civil community of outstanding faculty, staff, and students. We are an AA/EEO Employer and welcome applications from qualified candidates who share our values.



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