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Office Coordinator

1 month ago

Norcross, Georgia, United States CMES, Inc. Full time
Job Description:

The Office Administrator plays a critical role in supporting the Preconstruction department by performing various administrative and coordination tasks. This position is essential in managing the business development, estimating, and bidding processes.

Key Responsibilities:
  • Complete and submit bid documents for government and public projects, ensuring all documentation meets submission guidelines and deadlines.
  • Cultivate and maintain relationships with subcontractors, suppliers, and vendors, issuing requests for proposals (RFPs) and managing responses.
  • Provide executive and administrative assistance to the Preconstruction Director and the estimating team, including scheduling meetings, preparing reports, and maintaining project documentation.
  • Assist in preparing cost estimates by gathering and analyzing data, ensuring all relevant information is available to the estimators.
  • Manage and organize all preconstruction documents, ensuring they are up-to-date and accessible to the team.
  • Serve as a liaison between the Preconstruction department and other departments within the company, ensuring clear and efficient communication.
  • Utilize Microsoft Excel, Word, Outlook, and Teams to manage tasks and communicate effectively.
Requirements:
  • Exceptional attention to detail and organizational skills.
  • Ability to work independently and take initiative.
  • Strong dedication to hard work and diligence.
  • Advanced skills in Microsoft Excel, Word, Outlook, and Teams.
  • Previous experience in a similar role, such as an administrative assistant, executive assistant, estimating administrator, or estimating coordinator, is preferred.
  • Excellent written and verbal communication skills, comfortable and confident speaking on the phone.
  • Strong analytical and problem-solving abilities.
Education and Experience:
  • Bachelor's degree in construction management, business administration, or a related field is preferred.
  • Minimum of 2-5 years in a relevant administrative or coordination role, within the construction industry preferred.
Working Conditions:
  • Primarily office-based with occasional site visits as needed.
  • Full-time position with standard office hours and potential for additional hours based on project deadlines.

This position offers an exciting opportunity to contribute to the construction process from the early stages of estimation to the smooth administrative management of projects.

If you are a detail-oriented individual with a passion for construction and organizational excellence, we encourage you to apply and join our dynamic team.

CMES, Inc. is an equal employment opportunity employer M/F/V/H/AA. Women and minorities are encouraged to apply.