Department Operations Coordinator

4 weeks ago


Norfolk, Virginia, United States Children's Hospital Of The King's Daughters Full time
Job Summary

The Department of Pediatrics at Children's Hospital Of The King's Daughters is seeking a skilled Transition Specialist to oversee the day-to-day operations during a leadership transition. This temporary position, lasting six months, will focus on administrative, financial, and organizational responsibilities. The ideal candidate will provide strategic support in planning, developing, and implementing changes necessary for advancing the department's mission.

Key Responsibilities

• Participate in strategic planning and assess the current department structure, recommending improvements where necessary.
• Partner with internal and external faculty to identify needs for new and existing services and programs.
• Conduct comprehensive evaluations of current systems and procedures, identify operational deficiencies, and propose and implement effective solutions.
• Collaborate with physicians, nurses, and other staff to manage academic appointments, onboarding, and promotion processes.
• Support the Chair in addressing operational and administrative needs.
• Oversee and manage special projects or functions related to departmental operations as assigned.
• Research, compile, and analyze data to prepare reports, proposals, and business plans.
• Act as a key liaison between the Department of Pediatrics and other university departments.
• Develop policies and procedures when necessary, that align with departmental and university standards.

Requirements

• Bachelor's degree in a related field and/or 2 years of experience in healthcare administration or a related role preferred.
• Excellent written and oral communication skills, strong analytical abilities, and proficiency in maintaining a professional work environment.
• Demonstrated ability to collaborate effectively with diverse teams and manage professional relationships.
• Highly organized with a proven ability to work independently, meet deadlines, prioritize tasks, and manage resources efficiently.
• Understanding of medical department operations.
• Ability to navigate and manage change effectively during the transitional period.
• Knowledgeable of high technical and functional aptitude for problem solving and critical thinking.
• Commitment to maintaining confidentiality and handling sensitive information appropriately.

Working Conditions

The normal office environment with little exposure to excessive noise, dust, temperature, and the like.

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