Current jobs related to Administrative Support Specialist - Cambridge, Massachusetts - The Hollister Group

  • Administrative Support Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States ManpowerGroup Full time

    Administrative Support SpecialistWe are seeking an experienced Administrative Support Specialist to join our team at ManpowerGroup. The successful candidate will provide administrative support to our faculty members, ensuring the smooth operation of our office. Key Responsibilities:Manage complex calendars, arrange meetings, and coordinate travel...

  • Administrative Support Specialist

    2 weeks ago

    Cambridge, Massachusetts, United States The Hollister Group Full time

    Administrative Support SpecialistWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at The Hollister Group. The ideal candidate will have experience in an office environment and be proficient in Microsoft Office and FileMaker Pro.Key Responsibilities:Prepare presentations, including editing, proofreading,...

  • Administrative Support Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Seeking a highly organized and detail-oriented Administrative Support Specialist to provide complex administrative and programmatic support for two busy faculty members and their laboratories. Responsibilities include calendar management, editing reports, preparing correspondence and documents, and coordinating meetings and events.Key qualifications include...

  • Administrative Support Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Boylston Staffing Full time

    Administrative Support RoleBoylston Staffing is seeking a skilled Administrative Support Specialist to join their team at a University in Cambridge. This part-time position requires 14 hours of work per week, Monday through Friday, from 9:00am to 4:00pm. The successful candidate will provide administrative support to the Executive Director and the Leadership...

  • Administrative Support Specialist

    1 week ago

    Cambridge, Massachusetts, United States Manning Personnel Group, Inc. Full time

    Manning Personnel Group, Inc. is seeking an Administrative Support Specialist to provide high-level support to an Executive and contribute to the smooth operation of the office.ResponsibilitiesManage the Executive's calendar, travel arrangements, and expense reporting.Coordinate company-wide activities and maintain inventory of office supplies and...

  • Administrative Support Specialist

    2 weeks ago

    Cambridge, Massachusetts, United States MSCCN Full time

    Job Summary:We are seeking an Administrative Support Specialist to provide administrative support to several faculty members and their research groups. The successful candidate will be responsible for event planning, including in-person and virtual events, specifically in support of the Department's academic year seminar series.Key Responsibilities:Serve as...

  • Administrative Support Specialist

    2 weeks ago

    Cambridge, Massachusetts, United States Randstad Full time

    Job Summary:We are seeking a highly skilled Administrative Support Specialist to join our team at Randstad. As a key member of our office, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our daily activities.Key Responsibilities:Coordinate documents and correspondence, including letters,...

  • Administrative Support Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States V R Della Infotech Inc Full time

    Job DescriptionAs an Administrative Support Specialist at V R Della Infotech Inc, you will be responsible for performing day-to-day clerical, recordkeeping, and processing duties in a particular area or function. This will involve using common office technology and Harvard administrative systems, with training provided on the latter. You will gather data,...

  • Administrative Support Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Administrative Support for Climate and Sustainability InitiativesThis position will provide high-level administrative support to the Office of the Vice Provost for Climate and Sustainability and the Salata Institute for Climate and Sustainability at Harvard University. The successful candidate will work closely with senior administrators to ensure the smooth...

  • Administrative Support Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Experis Full time

    About the RoleWe are seeking an experienced Administrative Assistant II to join our team at Experis. As a key member of our Department of Psychology, you will provide administrative and financial support to multiple faculty members, ensuring the smooth operation of our department.Key ResponsibilitiesProvide a wide range of administrative and financial...

  • Administrative Support Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Administrative Assistant 2The Deshpande Center for Technological Innovation (DCTI) is seeking a highly organized and detail-oriented Administrative Assistant 2 to provide administrative support for the Deshpande project teams.Key Responsibilities:Provide administrative support for project teams, including scheduling meetings, data entry, and handling general...

  • Administrative Support Specialist

    4 weeks ago

    Cambridge, Massachusetts, United States Beacon Hill Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Staff Assistant to provide administrative support to a Program in a higher education institution in Boston. This temporary role will involve providing administrative support to a team, including answering telephones, responding to emails, and maintaining office supplies.Key...

  • Administrative Support Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States 4A Kingdom Care Health Services LLC Full time

    Job SummaryAs an Administrative Assistant with 4A Kingdom Care Health Services LLC, you will provide administrative support to ensure the smooth operation of our office. Your responsibilities will include composing and producing business correspondence, reports, and related materials, as well as reviewing and signing materials as authorized. You will also be...

  • Administrative Support Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Alphanumeric Systems Full time

    We are seeking an experienced Administrative Assistant to join our team at Alphanumeric Systems in Cambridge, MA. The successful candidate will provide administrative support to our client, a leading company in the medical and pharmaceutical industry.Key Responsibilities:Manage administrative operations, including project management, executive support, and...

  • Administrative Support Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States The Hollister Group Full time

    Administrative Assistant OpportunityWe are The Hollister Group, a leading women-owned staffing firm in the Boston area, dedicated to guiding candidates through the job search process and connecting top-tier talent with opportunities that meet their needs and goals.Our Administrative & HR Staffing team is currently seeking a highly skilled and organized...

  • Administrative Support Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    This position will provide high-level administrative support to the Office of the Vice Provost for Climate and Sustainability at Harvard University. The successful candidate will work closely with the Office to ensure the smooth operation of daily activities, including providing administrative assistance to the Vice Provost and other senior staff members.The...

  • Administrative Support Specialist

    2 weeks ago

    Cambridge, Massachusetts, United States LanceSoft, Inc. Full time

    Job Summary:LanceSoft, Inc. is seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our senior leadership team. The ideal candidate will possess excellent communication and organizational skills, with the ability to work independently and as part of a team.Key Responsibilities:Provide administrative...

  • Administrative Support Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Professional Staffing Group Full time

    About the Opportunity:We are seeking a highly organized and detail-oriented Senior Administrative Assistant to join our team at a leading research and academic organization based in Cambridge, MA.This company is known for its innovative approach to research and development, and we are looking for someone who is passionate about supporting the success of our...

  • Administrative Support Specialist

    2 weeks ago

    Cambridge, Massachusetts, United States Global Channel Management Full time

    About the role: Senior Admin AssistantAt Global Channel Management, we are seeking a highly skilled Senior Admin Assistant to join our team. The ideal candidate will have 3 years of experience in a professional work environment or in an administrative/office management/coordinator position.Key Requirements:Excellent customer service orientation, team-player...

  • Administrative Support Specialist

    2 weeks ago

    Cambridge, Massachusetts, United States Global Channel Management Full time

    About the role at Global Channel Management:Senior Admin AssistantWe are seeking a highly skilled and experienced Senior Admin Assistant to join our team. The ideal candidate will have at least 3 years of experience in a professional work environment or in an administrative/office management/coordinator position.The successful candidate will possess...

Administrative Support Specialist

2 months ago

Cambridge, Massachusetts, United States The Hollister Group Full time
Senior Administrative Assistant

A prestigious university in Cambridge, MA is seeking a highly skilled Senior Administrative Assistant to provide complex administrative support to a high-level faculty member. This individual will be responsible for organizing and implementing administrative systems, managing office operations, and ensuring the timely and responsive delivery of office support services.

Key Responsibilities:

  • Organize and implement administrative systems, including scheduling, meetings, and correspondence
  • Manage office operations, including electronic databases, website updates, and mail management
  • Monitor and process invoices, expenses, and requests for payment and reimbursement
  • Handle complex calendar and meeting management, including scheduling and coordinating meetings
  • Attend high-level meetings, track, edit, and draft correspondence and reports
  • Plan and execute events, including ordering catering services for meetings and luncheons
  • Initiate, organize, and implement administrative systems and processes for efficient office management
  • Work closely with other office and department staff to ensure timely and responsive delivery of office support services
  • Communicate and interact regularly with staff on a variety of matters
  • Review and analyze a wide range of information and compile data for review
  • Manage office equipment, software, hardware, and supplies

Qualifications & Skills:

  • Bachelor's degree required and at least 5 years of professional administrative experience
  • Ability to respond to regular shifts in workload and changing needs of the organization
  • Proficient in advanced technical applications, including Microsoft Office and FileMaker Pro
  • Detail-oriented and able to handle diversified and confidential tasks concurrently in a fast-paced setting
  • Strong work ethic, personal integrity, and self-motivation
  • Professional verbal and written communication skills
  • Passion for higher education and commitment to serving a diverse student population

How to Apply:

Interested and qualified candidates should submit their resume for consideration.

The Hollister Group is an Equal Opportunity Employer.