Project Coordinator

3 weeks ago


Charlottesville, Virginia, United States Commonwealth of Virginia Full time
Project Coordinator Job Description

The Department of Computer Science at the University of Virginia is seeking a highly organized and proactive Project Coordinator to support events, faculty recruitment, and general administrative tasks. This is a non-exempt level, benefited position that requires excellent interpersonal, organizational, and planning skills.

Key Responsibilities:
  • Event Support (75%): Arrange venues, purchase supplies, schedule logistics, set up and clean up arrangements, process reimbursements, travel booking, and reconcile accounts as needed.
  • Faculty Recruitment (15%): Organize and update cloud folder systems, work closely with search chairs, arrange meetings with primary stakeholders, communicate continuously with all parties, and provide day-of interview assistance.
  • Faculty On-boarding (5%): Work with the finance team and ITS for supply orders, order business cards, collect information for website posting, and place on appropriate email lists.
  • Faculty/Student General Assistance (5%): Provide meeting support, room reservations, catering orders, and be available in person for last-minute requests.
Qualifications:
  • Associate's degree or higher, 1+ year(s) experience in event support or a related field, with some financial experience a bonus.
  • 1 or more year(s) experience in event support/planning or a related field.
  • Highly organized and proactive.
  • Ability to handle multiple, competing, and simultaneous priorities effectively, and to independently research financial processing or process questions and provide appropriate direction and resolution.
  • Strong communication skills.
  • Proficiency in Microsoft 365 applications.

This position will remain open until filled. Salary is commensurate with experience and education. The University of Virginia is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


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