Administrative Specialist

2 days ago


Oklahoma City, Oklahoma, United States Oklahoma Office of Juvenile Affairs Full time
Overview
Oklahoma Office of Juvenile Affairs (OJA) strives to provide Oklahoma youth and families the resources and support they need to reach their full potential. Our mission is to collaborate with youth, families, and community partners to create pathways for success through prevention and treatment for all Oklahoma Youth.

Salary & Benefits
As an Administrative Technician III, you can expect a competitive salary of $30,023.07 per annum or $14.43 per hour. The state offers a generous benefits package, including a wide choice of insurance plans, flexible spending accounts, retirement savings plan, 15 days of vacation, 11 paid holidays, student loan repayment options, employee discounts, and longevity bonus for years of service.

About the Role
This specialist-level position involves independently performing most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis.

Key Responsibilities
Maintains various records, including perpetual inventories of supplies and materials, and statements of expenditures. Reconciles departmental records with central records. Prepares correspondence, forms, and reports. Initiates and handles correspondence relating to agency or program rules, policies, procedures, or requirements. Performs sorting and filing tasks, answers the phone, takes messages, and disseminates information. Opens, sorts, distributes, collects, and delivers mail. Enters and retrieves information using personal computer or other data processing equipment. Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements. Maintains an inventory of equipment and supplies used in office operations. Supervises staff and activities involved in the performance of specialized or technical work. Develops operational procedures and trains staff. Reviews and processes claims from vendors, contractors, medical providers, and others for reimbursement or payment under various state programs. Assists customers in securing needed information and documents. Conducts interviews to obtain information from clients. Provides transportation or other assistance to clients as required.

Requirements
The ideal candidate will have two years of clerical office experience or an equivalent combination of education and experience. You should possess knowledge of office methods and procedures, grammar, punctuation, and spelling, mathematics, preparing and interpreting charts and graphs, basic bookkeeping procedures, inventory techniques, telephone procedures, standard business communications, and current office technologies. Skill is required to operate office machines, including computers. Ability is required to follow oral and written instructions, establish and maintain effective working relationships with others, establish and maintain filing systems, and prepare documents, reports, and files for dissemination to external sources. Must be able to pass a background check and fingerprints. A trial period of 12 months will be required.

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