Legal Secretary with Expertise in Immigration Procedures

4 days ago

New York, New York, United States Betzold Law Full time

We are seeking a highly organized and detail-oriented individual to join our immigration law firm as a Legal Secretary with expertise in immigration procedures. This position plays a crucial role in providing administrative support to attorneys and staff while also managing front desk duties.

The ideal candidate will have a solid understanding of immigration law procedures, strong organizational skills, and excellent communication abilities. As a key member of our team, you will contribute to the smooth operation of our immigration law firm and provide outstanding client service.

Key Responsibilities:

  • Legal Support:
    • Assist attorneys with drafting and proofreading legal documents, including immigration petitions, forms, and correspondence.
    • Organize and maintain client files, ensuring accuracy, confidentiality, and compliance with relevant regulations.
    • Conduct research on immigration laws, procedures, and precedents to support attorneys in case preparation.
    • Coordinate and schedule client meetings, court appearances, and other appointments.
    • Prepare and file legal forms and applications with government agencies.
  • Front Desk Duties:
    • Greet clients, visitors, and callers, providing a professional and friendly first point of contact.
    • Answer incoming phone calls, screen and direct calls to the appropriate individuals, and take accurate messages when required.
    • Manage email correspondence, responding to inquiries promptly and directing them to the appropriate personnel.
    • Schedule and coordinate client consultations, maintaining the firm's appointment calendar.
    • Receive and distribute mail, packages, and deliveries.
  • Administrative Support:
    • Maintain the firm's database and document management systems, ensuring accurate and up-to-date information.
    • Prepare and process client invoices, track payments, and assist with billing-related tasks.
    • Manage attorney schedules, arrange travel accommodations, and coordinate logistics for meetings and conferences.
    • Assist in preparing marketing materials, newsletters, and social media content.
    • Perform general office duties, including photocopying, scanning, filing, and ordering office supplies.

Requirements:

  • High school diploma or equivalent (additional education or legal assistant certification is a plus).
  • Proven experience as a legal secretary or administrative assistant in an immigration law firm or related field.
  • Strong knowledge of immigration law procedures, forms, and terminology.
  • Excellent written and verbal communication skills, with a professional and friendly demeanor.
  • Proficiency in using legal software and tools, including case management systems and MS Office Suite.
  • Exceptional organizational skills with the ability to multitask and prioritize assignments effectively.
  • Strong attention to detail and accuracy in preparing legal documents and managing client files.
  • Ability to maintain strict confidentiality and handle sensitive information appropriately.
  • Excellent time management skills and ability to work efficiently under pressure.
  • Bilingual proficiency (English and Spanish) is mandatory.

Estimated Salary: $45,000 - $55,000 per year, depending on experience.

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