Executive Business Partner

2 weeks ago

Boston, Massachusetts, United States Klaviyo Full time

We value the unique backgrounds, experiences, and perspectives each Klaviyo team member brings to our workplace. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you're a close but not exact match with the description, we hope you'll still consider applying.

Why You Should Apply
The Executive Business Partner will provide business support to a senior leader to ensure that the company builds and grows the best products in the market. This is a great opportunity for a self-motivated, organized, and eager project manager to work directly with members of our C-Suite. Executives Business Partners at Klaviyo have insight into the vision and strategy of a leading tech company in hyper-growth mode while having hands-on impact on executing that vision.Key Responsibilities
  • Oversee scheduling and calendar management for assigned executives, including working with executives to prioritize their time and attendance.
  • Attend meetings, take notes on action items, and follow up with content and deliverables.
  • Complete travel arrangements and expense reports for the executives you support.
  • Manage the operational cadence of the organization you support to ensure that all pre-planning, meeting scheduling, and follow-ups are completed for major business initiatives throughout the year.
  • Manage logistics for departmental off-sites and other meetings and events as needed. Including helping to set agendas and review the content of these meetings.
  • Be the second set of eyes on all major business initiative planning and communication to ensure efficient allocation of resources and effective communication for cross-functional collaborations.
  • Serve as a representative for your executives with cross-functional partners and stakeholders, leveraging their guidance as appropriate.
  • Act as a liaison between the executive team and their broader employee base, advocating for each party as necessary and driving transparency, effective communications, and an inclusive work environment for everyone.
  • Take on ambiguous problems and scope end-to-end project plans; able to highlight clear results and share learnings.
Requirements
  • You have 3+ years in an administrative support role.
  • You have experience supporting C-level executives (highly preferred).
  • You have experience booking employee travel.
  • You have experience completing expense reports. Experience holding your own corporate card (preferred).
  • You're a systems thinker who can easily spot dependencies and identify gaps in overall project planning.
  • You're highly adept in Google Suite, Slack, Zoom, and other communication technologies.
  • You enjoy analyzing and solving problems, helping people, building things, and you continually strive to do things better than the status quo.
  • You are intellectually curious.
  • You are proactive in anticipating the needs of the people you support and in obtaining the information you need to execute your projects.
  • You have a team-first mentality and have experience collaborating with key stakeholders on multiple projects.
  • You are able to work independently and are a self-starter.
  • You have experience with event logistics, especially in a project manager capacity.
  • You are on a journey of continuous improvement, and you proactively seek and implement constructive feedback to level up your skills and knowledge.
  • You possess excellent verbal and written communication skills, ability to influence, and exceptional organizational skills and attention to detail.
About Klaviyo
We're Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we're developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators-ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you're ready to do the best work of your career, where you'll be welcomed as your whole self from day one and supported with generous benefits, we hope you'll join us. Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment, or any other characteristic protected by applicable law.

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