Lead Event Coordinator

1 week ago

Saddle River, New Jersey, United States Health and Wellness Partners Full time

Why Consider Joining the HWP Group?

Health & Wellness Partners, LLC (HWP) is a pioneering medical and scientific communications agency founded and led by women. We collaborate with stakeholders in the life sciences sector to create award-winning solutions that enhance patient care. In October 2023, HWP and Hybrid Healthcare Communications, LLC, a company that excels in transforming scientific content into engaging live and virtual experiences, united to form the HWP Group. This merger aims to provide clients, healthcare providers, and patients with exceptional educational programming combined with innovative digital and interactive dissemination methods.

Our commitment extends beyond our clients; we strive to make a positive impact in healthcare and the lives of our team members. We aim to offer every employee a fulfilling career within a culture that prioritizes professional growth, well-being, and community involvement. Our workplace has been recognized as an MM&M Best Place to Work and an Inc. Best Workplace.

Key Responsibilities

We are seeking a Lead Event Coordinator to join our Speaker Bureau Services team. The Lead Event Coordinator will oversee and execute all arrangements for designated virtual and in-person speaker programs, ensuring compliance with both client and HWP standards.

Primary Duties Include:

  • Acting as the primary contact for client sales representatives, speakers, and vendors.
  • Researching and recommending suitable meeting venues for in-person events.
  • Securing identified speakers for the programs.
  • Coordinating all logistical aspects of meetings, including venue selection, audiovisual requirements, speaker travel, accommodations, and ground transportation.
  • Generating and distributing program materials, such as invitations and confirmations.
  • Maintaining detailed program notes and managing all necessary data entry.
  • Reconciling actual expenses with estimates and providing all supporting documentation.
  • Understanding and adhering to service level agreements (SLAs).

Qualifications Required:

  • 3-5 years of experience in event coordination, with a preference for pharmaceutical meeting planning or speaker bureau experience.
  • Flexibility to accommodate working hours across various time zones for national clients.
  • Strong interpersonal skills with the ability to effectively engage with internal and external stakeholders at all levels.
  • Exceptional organizational skills and meticulous attention to detail.
  • Proficiency in Zoom and Microsoft Teams for virtual program planning and execution.
  • Familiarity with Veeva Events is a plus.

What We Provide:

  • Comprehensive medical, dental, and vision insurance fully covered by the employer.
  • 401k plan with employer matching.
  • Eligibility for profit-sharing opportunities.
  • Generous paid time off, including a week off in December for the holidays.
  • Paid time off for volunteer activities.
  • Tuition reimbursement programs.
  • Access to an on-site gym and various employee wellness initiatives.
  • Casual dress code.
  • Extensive mental health support services.
  • Leadership development training and other career advancement programs.
  • Options for remote and hybrid work schedules.
  • Salary range: $58,000 - $73,000 annually, dependent on experience and qualifications.

Equal Opportunity Employer

Please note that only qualified candidates will receive a response.

  • Lead Event Coordinator

    2 weeks ago

    Upper Saddle River, New Jersey, United States Health and Wellness Partners Full time

    Why Choose Health & Wellness Partners?Health & Wellness Partners, LLC (HWP) is a pioneering medical and scientific communications agency founded and led by women. We collaborate with stakeholders in the life sciences sector to create award-winning solutions that enhance patient care. Our recent merger with Hybrid Healthcare Communications, LLC has allowed us...

  • Customer Success Lead

    5 days ago

    Saddle River, New Jersey, United States EarthCam Inc Full time

    About the RoleWe are seeking a seasoned Client Service Manager to join our team at EarthCam Inc. As a key member of our organization, you will be responsible for leading our Customer Success team and overseeing customer relationships throughout each project lifecycle.Key ResponsibilitiesLead the Customer Success team to ensure seamless customer experiences...

  • Wedding Event Coordinator

    2 days ago

    Great River, New York, United States Lessing's Full time

    Job Summary:We are seeking a highly organized and detail-oriented Bridal Attendant to join our team at Lessing's Hospitality Group. As a Bridal Attendant, you will play a crucial role in ensuring the smooth execution of wedding events at our premier catering locations.Key Responsibilities:Coordinate with the wedding party to ensure a seamless and stress-free...

  • Culinary Director

    1 week ago

    Saddle River, New Jersey, United States Holy Name Medical Center Full time

    Lead Our Culinary Team at Holy Name Medical Center Holy Name Medical Center, New Jersey's last remaining independent Catholic health system, is seeking a passionate and experienced Executive Chef to lead our culinary team. We are dedicated to providing culturally sensitive care to a diverse population, drawing patients from across the New York City region....

  • Eyelash Extension Studio Manager/Lash Artist/Licensed Esthetician

    5 days ago

    Saddle River, New Jersey, United States Deka Lash Full time

    About the RoleWe are seeking a highly skilled and experienced Eyelash Extension Studio Manager/Lash Artist/Licensed Esthetician to join our team at Deka Lash. As a key member of our studio, you will be responsible for providing exceptional lash and beauty services to our clients, while also overseeing the day-to-day operations of the studio.Key...

  • Dining Services Manager

    5 days ago

    Saddle River, New Jersey, United States Holy Name Medical Center Full time

    About the RoleThe Dining Services Manager at Holy Name Medical Center plays a vital role in creating a warm and welcoming dining experience for patients, their families, and visitors. This position requires a unique blend of hospitality skills, empathy, and sensitivity to the needs of a healthcare environment.Key ResponsibilitiesGreet and Welcome Patients...

  • Measurement Specialist

    2 days ago

    Saddle River, New Jersey, United States Horizon Ventures Full time

    About Horizon Ventures:We are a forward-thinking company that values innovation and excellence in our work. Our team of experts is dedicated to delivering high-quality solutions to our clients.What We Offer:Professional Development: Opportunities for training, workshops, and skill-building to help you grow in your career.Work-Life Balance: Flexible working...

  • Lead Food Service Coordinator

    2 weeks ago

    Toms River, New Jersey, United States Toms River Regional Schools Full time

    Position Overview:We are seeking a dedicated individual to fill the role of Lead Food Service Coordinator within our educational institution. This position is crucial in ensuring the smooth operation of our cafeteria services.Key Responsibilities:1. Oversee daily cafeteria operations, ensuring compliance with health and safety regulations.2. Supervise and...

  • Client Service Supervisor

    3 days ago

    Upper Saddle River, New Jersey, United States EarthCam Full time

    Job DescriptionAbout UsEarthCam is a leading provider of webcam content, technology, and services. Founded in 1996, we offer live streaming video, time-lapse construction cameras, and Software-as-a-Service (SaaS) for AI-powered visual asset management. Our Control Center 8 dashboard integrates with leading project management software, empowering building...

  • Eyelash Studio Supervisor and Licensed Esthetician

    2 weeks ago

    Saddle River, New Jersey, United States Deka Lash Full time

    Benefits:Performance-based bonusesEmployee discounts availableCareer advancement opportunitiesPaid time offShowcase Your Lash ExpertiseDeka Lash is a rapidly expanding name in the beauty sector, and we are in search of a driven Eyelash Extension Studio Supervisor who possesses a flair for artistry and sales. We welcome candidates from all backgrounds,...

  • Quality Assurance Supervisor

    1 week ago

    Saddle River, New Jersey, United States Lynkx Staffing LLC Full time

    Job OverviewThe Quality Control Manager is integral to the success of our quality assurance processes, ensuring that all QC functions effectively support both clinical and commercial production activities. This role is essential in maintaining the highest quality standards for all products manufactured at our facility.Key ResponsibilitiesLead and mentor a...

  • Client Service Manager

    12 hours ago

    Saddle River, New Jersey, United States EarthCam Inc Full time

    About the RoleEarthCam Inc is seeking a seasoned professional to fill the position of Client Service Supervisor. As a key member of our team, you will be responsible for overseeing customer relationships throughout each project lifecycle and advocating internally on their behalf.Key ResponsibilitiesLead the Customer Success team to ensure seamless customer...

  • Project Management Leader

    1 week ago

    Saddle River, New Jersey, United States GCR Professional Services Full time

    Position Overview:As a Project Management Leader, you will oversee the execution and performance of one or multiple programs, focusing on new development and production initiatives.This role necessitates a comprehensive understanding of all program facets, from conception through to production and ongoing support.In a customer-facing capacity, you will...

  • Quality Assurance Operations Leader

    1 week ago

    Saddle River, New Jersey, United States Lynkx Staffing LLC Full time

    Job OverviewQuality Control ManagerThe Quality Control (QC) Manager is essential in guaranteeing that the QC department effectively supports both clinical and commercial production operations. This role involves overseeing analytical testing for process checkpoints, stability assessments, and release assays to ensure that quality standards are consistently...

  • Quality Assurance Supervisor

    1 week ago

    Saddle River, New Jersey, United States Lynkx Staffing LLC Full time

    Job OverviewThe Quality Control Manager is essential in guaranteeing that the Quality Control (QC) department effectively supports both clinical and commercial production processes. This role involves overseeing analytical testing for process checkpoints, stability assessments, and release assays to ensure that all products meet established quality...

  • Comprehensive Banking Specialist

    2 weeks ago

    Saddle River, New Jersey, United States Bogota Savings Bank Full time

    Job TypeFull-timeDescriptionOverviewThe individual in this role, under general oversight and adhering to established protocols, is tasked with delivering outstanding customer service while supporting the overall functionality of the branch.The Comprehensive Banking Specialist will collaborate with the Assistant and Branch Managers across all aspects of the...

  • Patient Services Coordinator

    2 weeks ago

    Saddle Brook, New Jersey, United States Ferraro Spine and Rehabilitation Full time

    Position OverviewFerraro Spine and Rehabilitation is a leading multi-disciplinary outpatient medical facility dedicated to enhancing the quality of life for our patients. Our practice integrates various therapeutic services, including physical therapy, chiropractic care, and acupuncture, ensuring comprehensive care tailored to individual needs.As a Patient...

  • Patient Services Coordinator

    1 week ago

    Saddle Brook, New Jersey, United States Ferraro Spine and Rehabilitation Full time

    Position OverviewFerraro Spine and Rehabilitation is a leading multi-disciplinary outpatient medical facility dedicated to enhancing patient well-being and mobility. With a legacy of over 27 years, we pride ourselves on delivering exceptional care in a state-of-the-art environment.Our comprehensive services encompass physical therapy, occupational therapy,...

  • Community Services Coordinator

    1 week ago

    Toms River, New Jersey, United States Better Tomorrows Full time

    Position OverviewBetter Tomorrows is a dedicated non-profit organization focused on addressing poverty through a variety of programs and supportive services. Our mission is to enhance the lives of over 26,000 individuals residing in affordable housing across numerous communities nationwide.We are seeking a committed, innovative, and dependable professional...

  • Service Coordinator

    1 week ago

    Toms River, New Jersey, United States B Safe Security Full time

    Job Description**Job Title:** Service Coordinator**Company Overview:** B Safe Security, a leading provider of security solutions, is dedicated to protecting communities through fire suppression and security alarm services.**Position Summary:** The Service Coordinator plays a crucial role in providing exceptional customer service, coordinating service...