Senior Project Coordinator

1 week ago


Madison, Wisconsin, United States Focused HR Solutions Full time
Position Overview:
  • Candidates must be residents of Wisconsin or willing to relocate prior to commencing the role at their own expense.
  • This position offers a primarily remote work arrangement (within Wisconsin) or the option to work from the office.
  • The manager currently requires one onsite day per month, with additional days as necessary.
  • The expected number of onsite days may range from 10 to 20 days annually.
  • This role is anticipated to last up to 14 months with the possibility of extension.
Our esteemed client is seeking a Project Coordinator.

Essential Skills & Experience:
  • Over 5 years of experience in managing technology implementation projects (software/system/product).
  • At least 3 years of experience utilizing Agile project management methodologies.
Preferred Skills:
  • More than 5 years of experience overseeing large, intricate projects involving multiple stakeholders.
  • 5+ years of experience in vendor management.
  • Familiarity with the Software Development Life Cycle (SDLC).
  • Proficient in engaging with both business and technology teams (soft and technical skills).
  • PMP certification (or equivalent) is highly regarded but not mandatory.

Additional Responsibilities:
  • Oversee project timelines, quality assurance, scope management, budget oversight, resource allocation, and issue escalation.
  • Lead and manage project teams effectively.
  • Facilitate project meetings, gather requirements, encourage collaboration, set agendas, and provide project status updates as per the communication plan.
  • Develop and coordinate the project plan, track vendor delivery timelines, and ensure milestone achievements.
  • Maintain ongoing communication with stakeholders throughout the project lifecycle.
  • Manage all project aspects within the allocated budget.
  • Coordinate with the portfolio owner to provide updates on project progress.
  • Collaborate closely with sponsors and business representatives to ensure alignment with business requirements.
  • Define and oversee user acceptance testing (UAT), identify training needs, and work with the transition manager to organize user training.
  • Report on transition management activities, deliverables, and overall status.


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