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Project Coordinator

2 months ago

Madison, Wisconsin, United States AE Business Solutions Full time
Job Overview

About AE Business Solutions

At AE Business Solutions, our workplace culture is distinct and shaped by our 10 core principles. This unwavering commitment over our 70+ years has driven us to achieve remarkable growth consistently. Our achievements have earned us recognition as one of the Top Workplaces in the Madison region.

We seek individuals who resonate with our values:

Client-Centric Approach

Family Care

Local Engagement

Diversity Embrace

Integrity and Honesty

Hard Work and Smart Strategies

Fun and Enjoyment

Solution-Oriented Mindset

Active Listening and Inquiry

Ownership and Respect

Life at AE encompasses a range of benefits beyond a comprehensive insurance plan, including a variety of perks. We offer a dynamic employee experience featuring treats, community service days, referral incentives, remote work options, flexible scheduling, educational sessions, and a collaborative atmosphere where every voice is valued, from interns to executives. We believe that the client experience with our team should reflect our core values.

Position Summary

The Project Manager is responsible for outlining project deliverables, estimating timelines, coordinating resources, nurturing client relationships, and ensuring that client expectations are not just met but exceeded. You will engage with various clients to address diverse service delivery requirements, expectations, and AE's capabilities, including post-project evaluations and client feedback on critical initiatives.

Typical Responsibilities

  • Establish project scope, objectives, and deliverables that align with business goals in partnership with senior management and stakeholders.
  • Ensure adherence to quality standards through effective application of approved processes, methodologies, and deliverables.
  • Communicate project expectations clearly and manage them effectively with team members and stakeholders.
  • Plan, schedule, and monitor project resources, timelines, milestones, and deliverables using suitable tools.
  • Determine the frequency and content of status updates from the project team, analyze outcomes, and address any issues.
  • Define success criteria for projects and communicate them to all relevant parties throughout the project lifecycle.
  • Conduct project reviews and create reports to identify both successful and challenging project elements.
  • Delegate tasks and responsibilities to appropriate team members.
  • Identify and resolve conflicts and issues within the project team.
  • Manage project dependencies and critical paths effectively.
  • Prepare and review Statements of Work.
  • Provide insights for RFPs focusing on planning and implementation needs.
  • Support the delivery team in managing multiple projects to successful completion while ensuring client satisfaction.
  • Assist the AE sales team as needed.
  • Represent the company at networking events, meetings, and industry marketing functions.
  • Perform additional duties as assigned.

Qualifications:

  • Bachelor's Degree
  • 3-5 Years of experience in Project Management.
  • Proven ability to execute multiple projects, managing resources effectively to achieve objectives.
  • Leadership and management experience.
  • Experience in financial oversight related to budgeting, cost control, and cost reduction strategies.
  • Knowledge of operational best practices, including performance metrics and capacity planning.
  • Innovative thinking with a focus on process improvement and the ability to generate new ideas and solutions.
  • Meticulous attention to detail.
  • Experience in building and maintaining strong customer relationships to enhance satisfaction.
  • Adaptability and flexibility; able to excel in uncertain situations.
  • Excellent verbal and written communication skills with effective listening abilities.
  • Collaborative team player with the capacity to foster relationships across various teams to drive results in a fast-paced environment.
  • Experience in organizing, planning, and executing large-scale projects from conception to implementation, involving internal teams, contractors, and vendors; ability to assess project needs and allocate necessary resources.

AE Business Solutions does not sponsor applicants for employment visas.

AE Business Solutions is an Equal Opportunity Employer.