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Legal Invoicing Specialist

2 months ago

Abbott Park, United States Abbott Laboratories Full time
About the Role

Abbott Laboratories is seeking a highly detail-oriented and organized Legal Invoicing Specialist to join our team in the Legal Division. As a key member of our team, you will be responsible for handling Legal invoicing processes and supporting various external disbursement and Outside Counsel Management activities.

Key Responsibilities
  • Proactively review electronically submitted invoices for accuracy and compliance with Abbott's billing guidelines and take appropriate action
  • Manually enter invoices into billing system (e.g., OUS shadow invoices, expert witnesses, low volume law firms/vendors)
  • Adheres to defined Legal invoice review and approval processes and maintains tracking documentation for all invoice related processes
  • Provides timely and accurate support to Abbott's Outside Counsel partners billing inquiries via shared group email account
  • Assists in-house Legal staff with invoice review inquiries
  • Completes accurate and timely vendor set-ups and updates
  • Contributes to month-end and year-end accrual activities, including reconciliation of rejected invoices
  • Regularly reviews invoicing processes for improvement opportunities, proposes process improvements, and takes lead on execution
  • Takes initiative to identify and escalate issues, as appropriate, and collaborates with team members to develop issue resolution processes
  • Works closely with Legal Finance, Legal Technology, and Accounts Payable to ensure timely and accurate invoice processing
  • Supports ad hoc invoicing projects and initiatives
Requirements
  • Consistent and strong attention to detail, good judgement, solid time management and organizational skills, and able to effectively multi-task
  • Strong written and oral communication skills
  • Excellent interpersonal and customer service skills
  • High degree of professionalism and ability to discreetly handle confidential information
  • Proficiency with Microsoft Office applications
  • Ability to work under minimal supervision on day-to-day activities and under general guidance for ad hoc tasks
Preferred Qualifications
  • 2+ years of invoicing or data-entry experience
  • Working knowledge of Legal ebilling systems/software preferred
  • MDG, SAP, Symphony experience preferred

Abbott Laboratories is an Equal Opportunity Employer, committed to employee diversity. We offer a comprehensive benefits package, including medical coverage, retirement savings plan, tuition reimbursement, and education benefits. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.