Legal Practice Specialist

3 weeks ago

Menlo Park, California, United States Kilpatrick Townsend & Stockton Full time

Job Summary:

Kilpatrick Townsend & Stockton LLP is seeking a highly skilled Legal Practice Specialist to join our Litigation Department in Seattle, San Francisco, Walnut Creek, Silicon Valley, San Diego, or Los Angeles office.

This is a full-time, regular position with a multi-faceted health benefit package including medical, dental, and vision. The firm also offers life insurance, short-term disability plans, and retirement plans in addition to holidays and paid time off.

The Legal Practice Specialist will be responsible for coordinating the work of team members, providing support to multiple timekeepers, and managing case workflow and case support. The ideal candidate will have a Bachelor's degree and/or Certificate from an ABA-approved program, with a minimum of five years of litigation experience including trial prep and filing in various CA courts.

Key Responsibilities:

  • Manage case workflow and case support
  • Prioritize, coordinate, and manage work assignments, working very closely with the team, to meet the support needs of the timekeepers
  • Utilize available firm resources, including the Resource Center, Research and Information Services, Marketing, Records, Mail and Copy Services, New Business Intake, and Finance
  • Provide quality control and deadline management
  • Initiate and monitor docketing with CompuLaw system and monitor trial calendars
  • Assist other support members on the team to complete timekeeper requests
  • Research facts, court rules, and case law
  • Draft pleadings, file court documents
  • Create, revise, transcribe, format, and edit pleadings, legal documents, briefs, and correspondence to requested specifications
  • Assist in the preparation of motions
  • Coordinate logistics and prepare documents for depositions
  • Proofread and redline documents, correspondence, and memoranda to ensure accuracy and quality control of copy, grammar, spelling, and punctuation
  • Prepare binders and hard copy materials as requested
  • Manage mailings, client contacts, and update appropriate databases
  • Prepare reports, PowerPoint presentations, tables, and Excel documents as requested
  • Assist with calendar coordination as needed, including availability of attendees and conference rooms, meeting notification and reminders, and preparation of meeting materials
  • Coordinate travel arrangements, including air, hotel, and car plans for timekeeper off-site meetings and events as needed
  • Process expense reimbursements and credit card statement reconciliations in accounting system
  • Open new clients and matters following New Business Intake and Records Departments' procedures as needed
  • Perform routine filing, photocopying, scanning, faxing, compiling, and distributing of documents

Requirements:

  • Bachelor's degree and/or Certificate from an ABA-approved program preferred
  • Minimum of five (5) years of litigation experience including trial prep and filing in various CA courts
  • Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and in docketing software (Compulaw, preferred)
  • Extensive experience with various California Court systems and filing requirements
  • Well-versed in legal terminology, processes, and definitions and of all phases of discovery and trial
  • Extensive knowledge of available legal resources and references materials
  • Ability to work with a variety of software and to quickly learn new programs such as DIALOG, Relativity, Concordance, Lexis/Nexis, e-mail, and internet
  • Ability to work on a team while displaying excellent client service acumen and supporting multiple legal professionals
  • Ability to accept multiple assignments, work on a team to complete the assignments, and coordinate various resources as needed
  • Excellent verbal, written, and interpersonal communication skills
  • Excellent service orientation and teamwork skills
  • Ability to work in a fast-paced environment with tight deadlines
  • Strong organizational skills with the ability to effectively time-manage, prioritize, and complete simultaneous assignments
  • Ability to meet the demands of trial work
  • Ability to read and understand legal documents
  • Excellent attention to detail with the ability to draft, format, and proofread legal documents
  • Maintain confidentiality of client information
  • Ability to work with limited supervision

About Kilpatrick Townsend & Stockton LLP:

Kilpatrick Townsend & Stockton LLP is a large international law firm with a strong dedication to its employees, values, diversity, and inclusion initiatives, and commitment to the community. The firm offers a hybrid work schedule combining in-office work days as well as remote work days.

Pay Range:

The pay range for this position in Seattle and California only is $40.97 to $61.48 per hour.

Equal Opportunity Employer:

Kilpatrick Townsend & Stockton LLP is an Equal Opportunity Employer. We are committed to equal employment opportunity for all persons, regardless of race, color, religion, sex or gender, national origin, age, veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by applicable law.

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