Administrative Coordinator

3 hours ago

Manchester, New Hampshire, United States Gentex Full time
About the Role

The Administrative Coordinator provides comprehensive administrative and office support for multiple departments at Gentex Corporation. This role involves handling telephone calls, directing visitors, ordering supplies, and preparing supply requisitions. Additionally, the Administrative Coordinator coordinates and schedules travel for the management team, organizes meetings and lunches for both management and visitors, and supports internal and external company events.

Responsibilities
  • Provide administrative and general support to the organization.
  • Sort and distribute mail.
  • Create purchase requisitions for various departments.
  • Monitor, track, and deliver packages as needed.
  • Coordinate and order snacks, lunches, and other refreshments for on-site meetings; arrange external meetings and training events.
  • Screen visitors using the Visual Compliance screening program.
  • Coordinate the shipment of materials as needed.
  • Perform basic office duties such as data entry, scanning, faxing, copying, filing, and general organization of the office.
  • Assist the management team with document screening, review, development, and preparation (using MS Office formats).
  • Research and book travel arrangements as needed.
  • Coordinate expense report activities.
  • Evaluate, stock, and maintain office supplies in collaboration with purchasing.
  • Maintain office filing systems.
  • Prioritize tasks to align with company needs.
  • Provide reception duties as needed, including greeting visitors and customers.
  • Answer incoming phone calls (low volume).
  • Perform other duties as assigned.
Requirements
  • Proficiency in Microsoft Office suite.
  • Excellent spoken and written communication skills, with the ability to interact effectively with employees and visitors at all levels.
  • Strong teamwork skills.
  • Ability to maintain confidentiality of sensitive business information.
  • High attention to detail with strong organizational and time management skills.
  • Ability to manage multiple tasks simultaneously.
  • Consistently produce accurate and timely work, with strong spelling, grammar, and basic arithmetic skills.
  • Professional and focused approach.

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