Administrative Assistant to the Vice President of Branch Programs and Services
4 days ago
We are seeking a highly skilled and organized Administrative Assistant to provide exceptional support to the Vice President of Branch Programs and Services at The New York Public Library.
Key Responsibilities- Provide administrative support to the Vice President, including calendar management, meeting coordination, and special projects
- Develop and maintain a robust filing system and ensure accurate and timely completion of administrative tasks
- Communicate effectively with internal and external colleagues, including directors, staff members, and external partners
- Assist in monitoring department budgets and expenses, and manage purchasing, reimbursement, and expense reports
- Provide logistical support for department events and meetings
- Bachelor's degree and demonstrated administrative experience, or an equivalent combination of education and experience
- Minimum 2 years of experience working as an administrative assistant or related position, preferably in a public library, cultural organization, or non-profit organization
- Minimum 2 years of experience supporting a Vice President or Executive Director of an organization
- Excellent written and oral communication skills, with impeccable grammar, punctuation, and spelling
- Strong time management skills, with the ability to handle multiple concurrent projects and assignments with a high degree of accuracy and attention to detail
- Flexibility, proactivity, resourcefulness, and efficiency, with a high degree of professionalism and discretion
- Be Helpful to patrons and colleagues
- Be Resourceful in solving problems
- Be Curious in all aspects of your work
- Be Welcoming and Inclusive
- Office setting
- Public library setting
- Outdoors
- Limited physical effort is required
- Office setting
Non-Union
FLSA StatusNon-Exempt
Schedule9 am to 5 pm, Monday through Friday, some evenings and weekends as required
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New York, New York, United States The New York Public Library Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to the Vice President of Branch Programs and Services at The New York Public Library. The successful candidate will be responsible for managing the Vice President's calendar, coordinating meetings, and performing a wide range of administrative...
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