Client Services Administrative Coordinator

2 weeks ago


Annandale, Virginia, United States Offix Full time

At Offix, we believe in fostering a thriving environment for our team members.

We are seeking a dynamic, personable, and detail-oriented individual to join our team as a Customer Administrative Specialist. This role encompasses a variety of office support tasks and clerical responsibilities. The selected candidate will be tasked with managing incoming calls, directing them to the appropriate personnel, handling mail distribution, and ensuring smooth correspondence flow, along with other clerical duties. Being a collaborative team player is essential for success in this position.

KEY RESPONSIBILITIES

  • Welcome and guide visitors to the organization.
  • Manage telephone communications and route calls to the relevant associate or voicemail as necessary.
  • Provide callers with essential information, including company contact details and directions.
  • Receive and distribute incoming mail efficiently.
  • Process company invoices through the mail.
  • Handle meter entry for office equipment.
  • Coordinate supply pickups at the reception area.
  • Scan and manage administrative projects as assigned.
  • Assist with various special projects to support the Administrative Team and overall organizational objectives.
  • Record supply orders and communicate with the warehouse manager and Operations lead.
  • Perform additional duties as required.

QUALIFICATIONS AND SKILLS

  • High School diploma required; a college degree is preferred.
  • 3-5 years of experience in an administrative role.
  • 1-2 years of experience in data entry.
  • Exceptional organizational skills with the ability to manage multiple priorities.
  • Proficiency in Microsoft Office Suite, with advanced Excel skills preferred.
  • Strong communication abilities.
  • Commitment to promoting Offix's philosophy of Total Customer Satisfaction.

Familiarity with e-Automate software is advantageous.

Demonstrated problem-solving and analytical skills, with a proven track record of enhancing business processes.

Excellent interpersonal skills and a professional demeanor to collaborate effectively within a team.

Compensation: $15-$18 per hour.



  • Annandale, Virginia, United States St. John's Community Services Full time

    Job SummarySt. John's Community Services is seeking an experienced Administrative Assistant to provide general clerical support to our Virginia office. The successful candidate will be responsible for a variety of administrative tasks, including:Key ResponsibilitiesProviding exceptional customer service to visitors and stakeholdersManaging incoming and...


  • Annandale, Virginia, United States Randstad Full time

    Job Title: Healthcare Services CoordinatorLocation: Not specifiedHours: 8:00 AM - 4:30 PMCompensation: $25/hrContract Type: Full-time, On-siteJob Overview:The Healthcare Services Coordinator plays a pivotal role in organizing Medical Staff meetings and special events while overseeing the Medical Affairs budget. This position demands exceptional communication...


  • Annandale, Virginia, United States Randstad Full time

    Job Title: Healthcare Services CoordinatorLocation: RandstadHours: 8:00 AM - 4:30 PMCompensation: $25/hrContract Type: Full-time, On-siteJob Summary:The Healthcare Services Coordinator plays a crucial role in organizing Medical Staff meetings and special events while overseeing the Medical Affairs budget. This position demands exceptional communication and...


  • Annandale, Virginia, United States Anderson Orthopaedic Clinic Full time

    Job TypeFull-timeDescriptionAnderson Orthopaedic Clinic is actively looking for a Healthcare Administrative Coordinator to become a vital part of our team. We are in search of individuals who possess a keen attention to detail and an exceptional ability to manage multiple tasks simultaneously. The ideal candidate will be dependable, highly reliable, and a...


  • Annandale, Virginia, United States Anderson Orthopaedic Clinic Full time

    Job Type: Full-timePosition Overview:Anderson Orthopaedic Clinic is in search of a dedicated Medical Administrative Assistant. We are looking for individuals who exhibit strong attention to detail and possess excellent multitasking abilities.The ideal candidate will be reliable, self-motivated, and demonstrate outstanding communication and customer service...


  • Annandale, Virginia, United States Smile Doctors , LLC Full time

    Job SummarySmile Doctors, LLC is seeking a highly skilled and detail-oriented Front Desk Coordinator to join our team. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our patients and clinicians.Key ResponsibilitiesFront Desk OperationsGreets and receives patients,...


  • Annandale, Virginia, United States Smile Doctors , LLC Full time

    Job SummarySmile Doctors, LLC is seeking a highly skilled and detail-oriented Front Desk Coordinator to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing patient flow, and ensuring a seamless experience for our patients.Key Responsibilities:Customer Service: Greet and...


  • Annandale, Virginia, United States BrightSpring Health Services Full time

    Company OverviewRevival Home Care Agency is dedicated to delivering exceptional care in the comfort of home. As part of the BrightSpring Health Services family, we prioritize providing comprehensive hospice and home health services tailored to meet the unique needs of our patients and their families.Position SummaryThe Human Resources department plays a...


  • Annandale, Virginia, United States BrightSpring Health Services Full time

    Company OverviewRevival Home Care AgencyPosition SummaryThe Human Resources department plays a crucial role in ensuring that the organization is equipped with the right personnel, aligned with strategic objectives, and available when needed. This position is vital for those who are passionate about enhancing the quality of life for individuals.Key...


  • Annandale, Virginia, United States Offix Full time

    At Offix, we believe in fostering a thriving work environment for our team members.We are in search of a dynamic, personable, and detail-oriented individual to join our team as a Customer Administrative Specialist. This role is pivotal in providing comprehensive office assistance through various clerical tasks and responsibilities. The successful candidate...


  • Annandale, Virginia, United States Korean Community Service Center of Greater Washington Full time

    Job SummaryWe are seeking a highly motivated and compassionate Chinese Victim Services Coordinator to join our team at the Korean Community Service Center of Greater Washington. As a key member of our staff, you will provide critical support services to survivors of domestic violence and sexual assault in the Chinese community.Key ResponsibilitiesProvide...


  • Annandale, Virginia, United States Dental Care Alliance Full time

    Job SummaryWe are seeking a highly skilled Patient Service Representative to join our clinical team at Dental Care Alliance. As a key member of our team, you will be responsible for providing exceptional patient service and satisfaction while operating in a team-based environment.Key ResponsibilitiesCustomer Service: Greet patients, sign them in, schedule...


  • Annandale, Virginia, United States MMP Staffing Full time

    Community Engagement Coordinator Job DescriptionMMP Staffing is on the lookout for committed and skilled individuals to help foster and maintain vibrant communities where individuals from diverse backgrounds can thrive. We seek candidates who are enthusiastic about community management and dedicated to delivering exceptional service and support.Position...


  • Annandale, Virginia, United States Remarkable Charities Full time

    Job DescriptionThe Public Relations and Communications Assistant plays a vital role in executing a proactive local marketing strategy for Remarkable Charities. This position is responsible for engaging existing and potential customers through innovative marketing techniques, with the goal of driving sales growth and building strong relationships with our...


  • Annandale, Virginia, United States Sentry Management Full time

    Job DescriptionSentry Management is a leading provider of community association management services. Our mission is to foster a sense of community and enhance property values by supporting the board's initiatives and improving the lifestyles of residents.We are seeking an experienced Community Association Manager to join our team in our Annandale, VA market....


  • Annandale, Virginia, United States Nationwide IT Services Full time

    Acquisition Program Analyst - JourneymanClearance Required: SecretWe are seeking a skilled Acquisition Program Analyst at the journeyman level to contribute to significant initiatives within the Department of Defense. This role will encompass analysis, strategic planning, and oversight of various global power initiatives within the Air Force.Key...


  • Annandale, Virginia, United States Fairfax County Public Schools Full time

    17742BR Technology Project CoordinatorFairfax County Public Schools Position Overview The Technology Project Coordinator is responsible for overseeing and directing a variety of technology initiatives that affect multiple departments within the organization. This role ensures that project deliverables are effectively aligned to support successful...


  • Annandale, Virginia, United States CommuniCare Family of Companies Full time

    Job Summary:We are seeking an experienced RN to join our team as an RN MDS Nurse / Resident Assessment Coordinator (RAC) at CommuniCare Family of Companies. This is a full-time, salaried position responsible for accurate and timely completion of MDS assessments and coordination of the RAI process.Key Responsibilities:Provide Medicare, Medicaid (case mix),...


  • Annandale, Virginia, United States Nationwide IT Services Full time

    Job Overview Position: Acquisition Program Analyst, Subject Matter Expert Location: Onsite work required four days a week Clearance: Active TS Clearance with SCI eligibility Nationwide IT Services is seeking a knowledgeable Acquisition Program Analyst, SME to join our team under the STAQSS II contract. The Global Power Programs Directorate is...


  • Annandale, Virginia, United States Nationwide IT Services Full time

    Job Overview Senior Acquisition Program Analyst, Subject Matter Expert (NC3 Enterprise Modernization) Location: Onsite position with a requirement of 4 days per week Clearance: Active TS Clearance with SCI eligibility Nationwide IT Services is seeking a Senior Acquisition Program Analyst, Subject Matter Expert for our STAQSS II contract. The...