Healthcare Services Coordinator

2 weeks ago

Annandale, Virginia, United States Randstad Full time

Job Title: Healthcare Services Coordinator

Location: Randstad

Hours: 8:00 AM - 4:30 PM

Compensation: $25/hr

Contract Type: Full-time, On-site

Job Summary:

The Healthcare Services Coordinator plays a crucial role in organizing Medical Staff meetings and special events while overseeing the Medical Affairs budget. This position demands exceptional communication and analytical skills to effectively engage with Medical Staff leaders and administrative teams. The coordinator will be vital in identifying challenges, managing communications, and providing comprehensive administrative, consultative, and secretarial support to the Medical Staff leadership.

Key Responsibilities:

  • Facilitate Medical Staff meetings, special events, and networking opportunities.
  • Develop and oversee the Medical Affairs budget.
  • Ensure the confidentiality and integrity of physician records when addressing inquiries from various departments and the community.
  • Process verification requests for physician credentials from healthcare institutions and managed care organizations.
  • Collaborate with the Credentials Committee, Medical Executive Committee, Chief Medical Officer, General Counsel, and other Medical Staff offices to credential new practitioners and resolve credentialing matters.
  • Manage onboarding processes for new physicians and Advanced Practice Providers (APPs), including coordinating required training and tasks.
  • Organize meetings for Sections, Departments, and Associated Medical Staff Committees, including agenda preparation, minute-taking, and guest speaker arrangements.
  • Assist in gathering data for Ongoing Professional Practice Evaluation (OPPE) and Focused Professional Practice Evaluation (FPPE) to meet regulatory standards.
  • Engage with hospital administration to address physician concerns.
  • Coordinate communication with Medical Staff members as directed by leadership.
  • Provide administrative assistance to the Chief Medical Officer and Medical Staff President.
  • Collaborate with the Central Verification Office on information collection and process enhancement initiatives.
  • Maintain a calendar of meetings, events, and related documentation for the department.
  • Stay updated on hospital medical staff bylaws, rules, and regulations.
  • Report to the System AVP of Medical Staff Services in the absence of the local Director of Physician Services.
  • Support additional projects and responsibilities as assigned.

Qualifications:

  • Minimum of a High School Diploma; an Associate's degree is preferred.
  • At least 5 years of administrative experience, preferably in a healthcare environment.
  • Proficiency in MS 365 is highly desirable, with experience using MS Forms being a strong plus.
  • Strong organizational, communication, and analytical skills.
  • Ability to work full-time on-site.

Interview Process:

  • The first interview will be conducted virtually by the hiring manager.
  • The second interview will be an in-person meeting with the hiring manager's supervisor.

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