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Office Support Specialist

2 months ago

Allentown, Pennsylvania, United States PeopleShare Full time
Office Support Specialist Needed
PeopleShare is seeking a skilled Office Support Specialist to assist with various administrative responsibilities. The ideal candidate will possess exceptional computer proficiency along with strong communication abilities.

Job Details:
  • Schedule: Availability required Monday-Friday from 7:00 AM to 4:30 PM
  • Compensation: $20.00-$22.00 per hour
Job Responsibilities:
  • Provide administrative assistance to ensure smooth office operations.
  • Organize and maintain both physical and digital filing systems.
  • Handle incoming calls and direct them to the appropriate staff, receive packages, and assist clients and visitors.
  • Respond to emails and other digital communications.
  • Draft and revise letters, reports, and various documents.
  • Input and update data in databases and spreadsheets.
  • Coordinate meeting logistics, including room arrangements and catering services.
  • Offer general support and assistance to professional staff.
  • Print materials for events such as name tags and certificates.
  • Manage assessment tracking and reporting.
  • Maintain inventory of training materials and order supplies as needed.
  • Oversee event evaluations and assist with logistics, including setup and cleanup.
  • Capture photos and videos during onsite events.
  • Proofread marketing materials for accuracy.
  • Assist in updating event information on the company website.
  • Welcome customers and vendors.

Job Requirements:
  • 2-4 years of experience in event coordination preferred.
  • 2+ years of proficiency in Microsoft Office 365, especially Word, Excel, PowerPoint, and Planner.
  • Strong computer skills with experience in Salesforce and other business software.
  • Excellent communication and interpersonal skills.
  • Strong writing and organizational abilities.
  • Proven project management capabilities.
  • Ability to handle multiple tasks simultaneously.
  • Solid research, analytical, and problem-solving skills.
  • Ability to engage effectively with customers, partners, and vendors.
  • Self-motivated with the ability to plan and execute tasks independently.
  • Demonstrated ability to manage programs, events, and projects.
  • Willingness to work flexible hours and travel as necessary.
  • Successful completion of standard background checks.

PeopleShare is a leading staffing agency offering temporary and permanent positions across various states. We provide equal employment opportunities to all applicants without discrimination based on race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability, veteran status, or any other protected category.