Administrative Support Specialist
4 days ago
At Cornerstone Advisors, we are seeking an exceptional Administrative Support Specialist to join our team. This role will provide high-level administrative support to our executives, ensuring seamless coordination of calendars, meetings, and travel arrangements. The ideal candidate will possess excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment.
Key Responsibilities:
- Manage calendars and email communications in MS Outlook
- Schedule internal and external meetings, including in-person and virtual events
- Update and maintain scheduling lists, contact lists, and task lists
- Coordinate travel itineraries and ensure timely arrivals
- Enter and maintain detailed client information in our CRM database
- Coordinate office events, including luncheons and team-building activities
- Prepare presentations, reports, and other materials as needed
- Develop strong relationships with clients, carriers, and vendors
- Screen incoming phone calls and exercise superior judgment in transferring calls or taking messages
Requirements:
- Minimum of 4-6 years of experience in an administrative support role
- Experience supporting senior executives in a fast-paced environment
- Excellent communication, organizational, and time management skills
- Ability to work effectively under pressure and prioritize tasks
- Superior follow-through and attention to detail
- Proficient in Microsoft Office, including Word, Excel, and Outlook
What We Offer:
- Attractive annual compensation package commensurate with experience
- Comprehensive benefit package, including medical, dental, and vision insurance
- Safe harbor 401(k) plan and eligibility for annual bonus
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