Office Manager

2 weeks ago


San Marcos, California, United States Paul Davis Restoration of North County San Diego Full time
Job Title: Office Manager

We are seeking an experienced Office Manager to join our team at Paul Davis Restoration of North County San Diego. The successful candidate will be responsible for overseeing the daily operations of the office, managing staff, and ensuring that all administrative tasks are completed in a timely and efficient manner.

Key Responsibilities:
  • Maintain a reliable office presence during regular business hours
  • Manage general office activities, including maintaining high-standards in office presentation and office equipment performance
  • Answer phones, record messages, and respond to inquiries when appropriate
  • Respond directly to or forward to relevant staff all e-mail inquiries
  • Receive and sort mail; sign for deliveries
  • Purchase office supplies, postage, and groceries
  • Run errands
  • Manage administrative details, including scheduling administrative meetings, preparing travel arrangements, drafting letters and memos, developing presentation content, and e-mail monitoring
  • Cooperate with and assist project managers, cost estimators, and salespeople
  • Create and vet office system standards and procedures, maintain all recordkeeping systems, files, and filing systems
  • Control the administrative communications network, including coordination/liaising with jobsite personnel, client calls and inquiries, trade (sub)contractors, and/or property managers
  • Operate the corporate database, including data-input, running general reports, and maintaining data quality with regular backups and restores
  • Type, photocopy, fax, and file all general correspondence, forms, and memos
  • Screen, record, and track incoming job leads via phone, e-mail, and walk-ins
  • Liaise on the company's behalf with trade (sub)contractors, clients, accountants, attorneys, insurance providers, engineers, architects, suppliers, property managers, tenants, Builders' Association members, and Government representatives
Requirements:
  • Strong verbal and written communications
  • Strategic thinking and planning
  • Project management and multitasking capability
  • Strong organizational skills
  • Exemplary computer skills, i.e. Internet & Microsoft Office
  • Professional demeanor
  • Personable, presentable, articulate
  • Open, cooperative, enthusiastic
  • Self-directed with exceptional initiative
Benefits:
  • Competitive salary and benefits package - health, dental, and vision
  • Supportive and collaborative work environment
  • Company-provided equipment and training
  • Opportunities for professional development and certification
  • Paid time off

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state, and local laws.


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